Workshare Community

How Leading Firms Are Leveraging Workshare Technology

Babak Salimi — Fri, 25 Jul 2008 16:36:00 GMT

We continue to evolve with our customers by seeing interesting usage of our technology in many large and mid-size corporations, law firms and professional service firms looking to streamline their document-intensive processes, reduce costs, protect business-sensitive content and leverage existing infrastructure investments. As firms demand more and more from their technology purchases they are finding interesting ways to leverage existing investments.

One firm that is leading the way is Lewis Silkin. As with many firms their lawyers and key staff are increasingly required to juggle the diverse demands of their clients, cases and business while being outside of the office at courts, offices or client locations. To manage the mobile workforce and the ever increasing amounts of confidential information they decided to standardize their internal technology stack around Microsoft to create a platform for information management. They also needed a security solution that would integrate quickly and easily into SharePoint and Windows Rights Management Services (RMS), as well support the use of BlackBerry’s in order to protect their information no matter where it was.

Workshare solutions provide a nice fit to not only meet their requirements but to allow them to leverage their investments in Microsoft technologies. You can read more about Lewis Silkin leveraging technology in this case study on Workshare.com.

Orrick is another law firm that we see leading the way by looking beyond product features and focusing on leveraging technology to implement cost saving solutions. Using Microsoft® Office SharePoint® Server 2007, Workshare, and IntelliSafe, Orrick created an extranet for document management and collaboration. Orrick has streamlined a highly manual, costly, and time-intensive process to not only save an estimated one million dollars per year, but has gained the ability to add new clients and greatly expand their Structured Finance business. You can learn more about their success by downloading the Orrick case study here.

Leading Firms are moving beyond point solutions and are investing in technology that not only solve real world challenges but leverage their other infrastructure investments. I would love to hear about your success story on leveraging Workshare technology; post a comment below or contact me directly.

Workshare Professional 5.2 SR1 BETA

Matthew Brown — Thu, 24 Jul 2008 17:13:00 GMT

Over the past 6 months we have spoken to over 400 customers in order to have more direct input into each of our releases. Your input is heavily reflected in the upcoming service release of Workshare Professional 5.2 which has resulted in the following key areas of enhancements for Workshare Professional 5.2 SR1:

Significant performance enhancements to Email, MS Office, Interwoven & Citrix integrations
Smoother & faster installation
Simpler and easier to use

We are currently gearing up for the BETA program for this release so if you are interested in evaluating any of the above improvements to the product and would like to participate in this BETA program, please register your interest here.

Best regards,

Matthew

Merging or Combining Docs into PDF's

David Brennan — Mon, 21 Jul 2008 20:50:00 GMT

I was speaking with a customer the other day and it became clear a relatively unknown feature in Workshare Professional 5 would solve an immediate need.

This particular customer needed to “package up” all matter related documents into one PDF and send it over to a client before submitting it to the court. They actually already had a master PDF document and simply wanted to add a few more documents to it. No problem!

In Workshare Professional 5 when you are converting documents to PDF you have the option to append other documents to an existing PDF. And you are not limited to adding just documents; you can add any file format to the end of an existing PDF, such as an email or a web page.

In order to merge items into an existing PDF here are the steps to follow:

Open an existing Word document that you’d like to merge into an existing PDF
Choose File-Print, select "Workshare PDF Publisher" as the printer and click OK
In the Save Dialog box, you'll notice a box called "Concatenate". Check this box. Also, browse to an existing PDF file
Open that PDF file and scroll to the bottom
Notice that the text from your Word document is now appended to the end of that PDF. It does not replace any existing text in the PDF but adds to the end of it

Look for more advancement’s to this feature in future versions of Workshare Professional.

Renewed Focus on Product Quality & Customer Experience

cdoell — Thu, 26 Jun 2008 21:53:00 GMT

As many of you may have learned over the past month, Joe Fantuzzi recently stepped down as Workshare’s CEO. Our board of directors asked me to assume his responsibilities until a permanent replacement has been named, and I am happy to fulfill that request.

I’ve been the services executive at Workshare for over four years which afforded me a unique perspective on your business challenges. Throughout that time, Workshare software has evolved from metadata and document comparison products to the current risk-mitigation solutions that offer document control and content protection. I am keenly aware that our evolution has at times been laborious and challenging for our valued clients and partners.

This communiqué details several actions that I’ve taken over the past month to improve software quality and your interactions with Workshare. I can assure you that these actions are being supported by our worldwide employee base and our board of directors to improve our ability to serve your needs:

Fewer releases, higher quality. We have honed our development lifecycle to achieve this result, therefore you may expect fewer releases per year from Workshare and better results with the ones we do offer.

One product team moving forward. In order to build out new Workshare Protect functionality for our content protection suite, the development team was previously divided into two market units. Now that our Protect components are feature complete and have been integrated into Workshare Professional, the market units have been merged back into one team with a singular focus…Quality! The team is 100% dedicated to delivering a compelling Workshare Professional 5.2 SR1 release next quarter.

Incremental Quality Assurance (QA) resources and new management chain. In addition to added resources, QA has been moved underneath the Customer Support chain of command. While this offers more independence from engineering release pressures, it also moves the testing effort closer to real customer issues being experienced in real customer environments.

New VP of Engineering. A seasoned veteran and senior engineering executive, Tim Carmichael, recently joined Workshare in the London office to lead development efforts of our client-side solutions. We welcome the proven software lifecycle discipline and rigor that he adds to our existing process.

Easier phone access to Sales and Support teams. I’ve authorized a project to upgrade our global phone systems and make it much easier for you to reach the right sales and service people when you need them. This upgrade will be completed by year end.

Increased level of cooperation with technology partners to test interoperability of our respective products and versions. We are working together with partners like Microsoft, InterWoven, OpenText, Worldox, StarLaw, Oracle, K2, LexisNexis, Aderant, Symantec and others to ensure our releases are well tested together before our clients do their own testing.

We’ve worked hard to build strategic solutions for our customers. We trust that these actions, along with many more going on in the background, will boost our ability to serve as a strategic vendor of choice for you moving forward.

As we close on the first quarter of our fiscal year, be assured that Workshare continues to grow and thrive as a business. We’re proud to have been recognized in the recent three analyst reports (Forrester, Gartner and Bloor Research) that all position Workshare squarely within the data leak prevention (DLP) and risk mitigation competitive landscape.

That said, we have not and will not abandon our position as the world’s leading document comparison engine. It remains a cornerstone of our risk mitigation suite of solutions.

In closing, we will continue to manage our growth, refine our operations and improve upon our business…in order to best meet your needs.

On behalf of the worldwide Workshare team, thank you for your patronage and loyalty.

Please feel free to post a comment below or contact me directly with any questions or concerns.

Sincerely,

Chris Doell
CEO

User Friendly Approach to Data Leak Prevention Recognized

David Brennan — Thu, 12 Jun 2008 01:14:00 GMT

The Forrester Wave™: Data Leak Prevention, Q2 2008 was just released and we are extremely pleased with our overall standing. Workshare received the highest score for the company's installed base and tied for top score for its go-to market strategy.

According to key findings from Thomas Raschke:

"Forrester's selection of Workshare as a strong performer is a reflection of Workshare's approach to preventing data leaks.“
"It (Workshare) benefits from tight integration with Microsoft Office, email applications, and its ability to prevent the loss of metadata and hidden data in documents."
"Workshare Protect is tightly integrated with Microsoft's Rights Management System (RMS); it can automate the process of assigning rights via context-based, content-triggered actions, and supports full disk encryption (FDE) for laptops."
"the only vendor that can clean metadata in documents"

You can download the Forrester report here.

“Champion" in Data Protection Report

brian.spector — Tue, 03 Jun 2008 03:01:00 GMT

Bloor Research has put out their 2008 report on Enterprise Data Protection and recognized Workshare as a “Champion”. Authored by analyst Nigel Stanley, this report focuses on the continuing changes in the marketplace.

The report highlights Bloor’s belief that data leak prevention solutions detect if confidential data is at risk of leaving an organization’s control, such as via email or on a USB drive. While data loss protection includes encryption to protect sensitive data at endpoints and across the enterprise network, such as on laptops or in email.

More and more they see a common theme with data leak prevention and data loss prevention solutions coming together into one unified solution set. Bloor believes that a complete protection solution must include the ability to prevent data leaks and protect against data loss.

Bloor evaluated multiple data protection products and focused on stability and risk, performance, architecture, fit for purpose, ease of use, support and coverage, and value. Workshare was recognized as a “champion” due to the feature set in the Workshare Unified Content Protection (UCP) Suite™. Bloor also recognized that Workshare actively works with partners such as Utimaco, PGP and Voltage to provide a broader offering.

We are honored by Bloor’s recognition as a “Champion” in Enterprise Data Protection.

If you would like to read the full report you can download the data protection report here.

Automating Contracts Management

David Brennan — Wed, 28 May 2008 20:16:00 GMT

In a recent post on contracts management Matt Brown discussed the challenges to streamline contract review and approval processes. If you found that post interesting you will not want to miss an upcoming webinar that tackles contract management challenges.

Often trying to streamline the contract review and approval process affects multiple contracting stakeholders, including lawyers, procurement specialists, partners, customers and suppliers. This webinar will discuss how to leverage Microsoft SharePoint Server and Workshare Professional to enable users to share documents and collaborate on revisions directly within a secure extranet, intranet or Microsoft Office.

During the webinar, you will learn:

How enterprise content management and secure extranets are increasingly being used to automate contract management between organizations and departments
The impact of SharePoint on team collaboration including the streamlining of authoring, editing and publication processes
All the facets wherein business operations are becoming increasingly distributed and new applications are enhancing communication with clients
Best practices of a Global Electronics Manufacturer to streamline their supply chain processes relative to contract management, review and approval

Automating Enterprise Contract Management - Best Practices and Solutions
Tuesday, June 10, 2008
8:30 AM - 9:30 AM Pacific Time (US & Canada)
(11:30am EST, 4:30pm GMT, 5:30pm CET)

>> Register here

Data Leak Prevention in Professional Services Firms

David Brennan — Fri, 23 May 2008 22:00:00 GMT

Do you know your firm's obligations for safeguarding your client's data? We have an upcoming webcast that will showcase how a data leak prevention solution and content protection program can set you apart from other professional service firms.

Data Leak Prevention - a Must Have for Professional Service Firms
Join us on May 29th at 8:30AM Pacific

>> You can register for this webcast on data leak prevention here

In this webcast you will:

Hear Robert D. Brownstone, Esq. of Fenwick & West LLP speak on protecting Entity-Customers' Confidences and Individuals' Privacy Rights.
Learn how to gain a competitive advantage by implementing the right process and technology to safeguard your client's data.
Educate your information workers on proper data use throughout the organization, without disrupting the business.
See how to showcase your process and technology to clients and prospects.
Lower the barriers to adoption by utilizing your existing IT investments and processes.
Gain visibility into the location of all sensitive data, where it resides in your firm, who is accessing it, where it's going and how to safeguard it.

You may also be interested in downloading one of our most recent case studies on a firm that implemented a data leak solution.

Gone mobile? So has your confidential data.

brian.spector — Fri, 16 May 2008 20:32:00 GMT

If you think about it, achieving endpoint security is one of the most difficult and most expensive task facing the IT security practitioner. All of your precious data; confidential, secret, personally identifiable, financial, eventually makes it on to the endpoint. Users make multiple copies, cut and paste portions, and forward it to their web email accounts. As the endpoint becomes more mobile the risk to the data on it increases dramatically. The chronicles of data loss are filled with entries on stolen or lost laptops. Knowing the complexity of the data protection issues surrounding the mobile endpoint you can only shake your head in sympathy every time the Veteran’s Administration discloses yet another stolen laptop.

The more mobility the more risk of lost, stolen or misused data. Take the Blackberry for example. This device’s convenience and power are growing with every release. The just released Blackberry Bold will only increase it’s desirability amongst road warriors and corporate execs. The Blackberry has been at the center of several highly publicized data loss incidents. Remember the investment banker that sold his Blackberry on eBay? He neglected to erase it completely and the buyer could see his calls and appointments and contacts: information that could point to potential Merger or Acquisition activity. How about the theft of several Blackberry devices belonging to Whitehouse aids by a Mexican diplomat just weeks ago?

So, do not neglect your Blackberries when scoping out your endpoint security strategy! Assume that all data will end up on them and therefore they should be included in your data protection plans. Encryption, finger printing of data, and rights management are all elements that should be mirrored on mobile devices. With the right tools you can set policy to alert you when someone has just sent your customer list to a competitor, or better yet, block it completely.

We have written a couple of white papers on Blackberry endpoint security that are worth a read. Preventing Sensitive Information Leaks on the BlackBerry Channel is the more technical and describes the Workshare Solution. You may also be interested in a recent case study describing how one law firm solved the mobile endpoint security challenge.

Today's Fragmented Contract Management

Matthew Brown — Wed, 16 Apr 2008 10:56:00 GMT

The number, size and complexity of contracts managed by enterprises has increased dramatically in recent years. At the same time, company executives have become more aware of the material risks associated with contractual obligations and rights and the need for better document control. Contract management software needs to focus on streamlining the communication, collaboration and contract assembly process to create accurate contracts with accurate terms and conditions as efficiently as possible.

Quite often contract management software does not meet the needs of today's organizations. With workgroups spread across the globe exchanging contracts and managing changes can slow the document review process to a crawl. Current practices for dealing with large purchase agreements, outsourcing arrangements, sales contracts, and lease and licensing contracts can create a litany of problems.

Are you losing opportunities due to contract management inefficiency?

Slow contract turnaround times are often due to manual processes
Paper based documents are hard to manage and hard to find in paper-based archiving
No central storage or consistency in contract templates slows you down
Lack of proper processes and controls affects the process

Are you at risk? Do you lack security?

Missed renewals and liabilities often occur due to out of date or inaccurate contracts
Inconsistent language and sub-optimal contract terms and standard templates is a risk
Accidental leaks of hidden or sensitive information occur in contracts

Are you ready for the cost of legal discovery?

Slow responses to discovery requests affects your bottom line
Lack of automated reporting of contract activity and history is an issue
No search capabilities to find relevant contracts is a problem

There are better ways to track, manage and secure business documents using document control software.

Common contract management software issues:

Slow user adoption
Process redesign inefficiencies
Software training costs

To manage contract lifecycles accurately and cost-effectively, a solution needs to include:

Event management of contract changes: Change control to alert on changes to key contract milestones, terms and conditions
Multi-party parallel review and authoring: Streamlines document review and approval processes and allows for easy contract authoring
Contract lifecycle auditing and reporting: Contract and email activity reporting to refine standard contract templates and to respond fast to legal discovery requests
Policy-enforced content security: Classification and policy-based content analysis and security removes hidden metadata and alerts to sensitive information in order to more easily control who can open, copy, print, or forward information at any stage of the contract lifecycle
Tight integration with Microsoft Office and Document Management Systems: Fast user adoption and reduces process redesign issues as users work with tools they are familiar with

Complete document lifecycle control is not easy, but with effective solutions you can manage contracts efficiently with fewer mistakes and security risks.

Infosecurity Europe 2008

David Brennan — Tue, 15 Apr 2008 23:24:00 GMT

We are excited about the upcoming Infosecurity Europe 2008 conference.

Data loss prevention was a hot topic at the RSA conference last week and with over 4,000 customers using Workshare Protect to secure their data we’re excited to show off our latest features. Be sure to visit us in Stand K914 to see our new all-in-one encryption services that come free with the Workshare Protect Premium Client.

At Infosecurity we’ll demonstrate the latest in Unified Content Protection:

Mobile Data and DLP tools in a common framework
Centrally managed policy, audit and incident workflow
Endpoint and Network coverage, connected or disconnected
Business-continuous application and network integration
Open, extensible platform for customers, resellers and partners

Workshare will be in Stand K914, opposite the VIP lounge. Be sure to visit for a hands-on demonstration, a sneak peek of our latest offerings and your chance to play and win one of three Nintendo® Wiis!

We hope to see you there.

Workshare Protect Adds Free Encryption Services

brian.spector — Wed, 09 Apr 2008 18:11:00 GMT

Workshare believes all-in-one endpoint encryption must be made cost-effective for everyone from small businesses to very large organizations. Our customers want a range of encryption services fronted by central policy and content analysis to protect against data privacy breaches, intellectual property loss, and other disclosures.

We recently announced all-in-one encryption capabilities for the Workshare Protect Premium client, as part of the Workshare Unified Content Protection (UCP) Suite™ 6. Workshare UCP, released in October 2007, is the security industry’s first solution to integrate data leak prevention with mobile data protection – encryption of full disks, network drives, removable drives and file folders plus secure endpoint port controls – no matter what file type or application is used, or where the data is stored.

The Workshare Protect client for DLP/ILP already has 4,000 customers using policy-enforcement to analyze content risk, convert content to appropriate formats, and apply content rights to protect laptops, desktops, mobile devices and network gateways.

The Workshare Protect Crypto endpoint encryption client comes bundled with the Workshare Protect Premium client at no additional charge. It provides safe harbor compliance and mitigates data loss from content stored on laptops, removable media devices, or network drives. Encryption is performed using AES in CBC mode with 256-bit keys.

The Workshare Protect Crypto client offers the following encryption services:

Full disk encryption
Local volume encryption
Network drive encryption
Removable media encryption
File and folder encryption
Password encryption
Integration with email encryption solutions from Workshare Ready Partners such as Cisco/IronPort, Secure Computing, CryptZone, Voltage, PGP and Utimaco
Integrated Windows login with pre-boot authentication and Active Directory integration
Support for Windows Vista, Windows XP and Windows 2000

For organizations that want the full benefit of a centrally controlled system, the Protect Crypto clients can be managed through the Workshare Management System Protect Crypto server. It provides an easy-to-use management console, a single or cluster of management client stations, and includes strong authentication with USB keys or smart cards to protect stations and encrypted data stored on hard disks or disk arrays.

The Workshare Management System Protect Crypto server enables organizations to:

Centralize configuration policy management, client distribution and installation
Centralize password and key recovery for help desk personnel
Support multiple disk images to streamline maintainability
Perform auditing and reporting for safe harbor compliance
Run over NTFS, Novell and other network-based file systems

Bundling endpoint encryption with our DLP/ILP client will purposely commoditize costly encryption solutions available that lack real-time content analysis and control in an integrated package. Our Unified Content Protection Suite is now the one-stop shop to define policies, discover risk, remediate content, audit actions and manage incidents – with or without business user interaction inside applications – at endpoints and over network channels.

> Learn more about our Unified Content Protection Suite

Collaborating with Customers on Extranets, SharePoint 2007, and Deal Rooms

David Brennan — Tue, 11 Mar 2008 18:02:00 GMT

Watch a new webcast on collaboration, security and the challenges organizations face today with deperimeterization.

Collaborating with Customers on Extranets, SharePoint 2007, and Deal Rooms
Learn about the latest technologies to support collaboration, security and the challenges organizations face today with deperimeterization

At this webinar you will learn:

How extranets and transactional orientated deal rooms are increasingly being used to automate information sharing between organizations.
Microsoft will introduce how SharePoint is impacting team collaboration and streamlining the authoring, editing and publication process.
Learn how business operations are becoming increasingly distributed and new applications are enhancing communication with clients.

> Watch here

Webcast: A New Perspective on Data Protection

David Brennan — Wed, 05 Mar 2008 18:32:00 GMT

Join CSO Magazine, Microsoft and Workshare on March 31st to hear the latest on Data Protection and Security.

Bob Bragdon from CSO magazine will talk on where the industry is at today and what’s on the horizon for data protection and security.
Microsoft will dive into the benefits of using their comprehensive integrated Forefront security solutions to protect SharePoint, Exchange, and more.
Workshare will discuss why top organizations are demanding a unified protection solution that combines mobile data protection and data leak prevention.

A New Perspective on Data Protection
Date: Monday, March 31, 2008
Time: 8:30am Pacific Standard Time (PST)
(11:30am EST, 4:30pm GMT, 5:30pm CET)
>>> Click here to register (space is limited)

Find Out What's Next in Document Comparison

David Brennan — Wed, 05 Mar 2008 18:25:00 GMT

The What's Next in Document Comparison webinar was so popular the first time we have decided to do the event again. If you compare documents, work with PDF's, worry about document corruption or deal with metadata in your documents you will not want to miss this event.

This event covers the latest advancements in document comparison technology.

Webinar: What's Next in Document Comparison?
Date: Thursday, March 13, 2008
Time: 8:30am (PDT)
> Register here

Network Security Best Practices - The Latest on Data Protection

David Brennan — Sat, 23 Feb 2008 00:20:00 GMT

Join us for a live webinar on February 27th to discover the latest in Network Security best practices for data protection.

Network Security Best Practices - The Latest on Data Protection

In this webinar you will learn:

How the latest research from Forrester Consulting is influencing IT security projects
Why top organizations are demanding a unified protection solution that combines mobile data protection and data leak prevention
How a Professional Services firm created centralized policy management to reassure their clients that confidential information was safe at their offices and when staff were mobile
Why a Financial Services firm decided to monitor outgoing emails and attachments and utilized encryption to protect their customer data

Date: Wednesday, February 27, 2008
Time: 8:30am Pacific Standard Time (PST)
(11:30am EST, 4:30pm GMT, 5:30pm CET)

>> Register here

Data Loss Prevention Briefings

David Brennan — Thu, 07 Feb 2008 21:57:00 GMT

Join Microsoft and Workshare at an upcoming Executive Breakfast Briefing where Executives will review:

The Latest Data Loss Prevention Research from Forrester Consulting

Learn about the latest research around Data Loss Prevention. How top organizations are driving vendors to combine mobile data protection and data loss prevention with Unified Content Protection.

Workshare's Unified Content Protection Solution

The combination of mobile data protection concepts (encryption and device control) with data leak prevention concepts (policy design, content monitoring, and incident management) is being applied at various points in document lifecycles across and among corporations and professional services firms.

Customer Case Studies

Solution approaches will be presented and discussed during a lively Q&A forum. Hear and see how large Professional Management and Financial Services companies solved the challenge.

Attendees will receive:

Forrester Whitepaper on Data Loss Prevention
Access to industry experts and peers
A special attendee gift

Register for Data Loss Prevention Briefings
Date: February 21, 2007
Location: Washington, DC
> Register here

Location: Downers Grove, IL
Date: February 22, 2007
> Register here

Top 10 Features of Workshare Professional

Zanecki — Tue, 05 Feb 2008 17:51:00 GMT

Here's your chance to see a quick overview on the latest features of Workshare Professional. Watch this webcast to see the latest in document comparison, PDF comparison, document review, and information security. Matthew Brown, product manager for Workshare Professional, review's the Top 10 Features.

Learn about:

Document Comparison: compare Word and PDFs
Document Review: eliminate multiple versions
Document Security: stop information leaks

> You can watch the webcast here

Webinar: What's Next in Document Comparison?

David Brennan — Tue, 05 Feb 2008 07:11:00 GMT

If you compare documents, work with PDF's, worry about document corruption or deal with metadata in your documents you will not want to miss this live event. Join us for 30 minutes to see the latest advancements in document comparison technology.

Webinar: What's Next in Document Comparison?
Date: Wednesday, February 20th, 2008
Time: 8:30am Pacific Standard Time (PST)
(11:30am EST, 4:30pm GMT, 5:30pm CET)

>> Register here to join us for this live event

Looking back on Workshare in 2007

Joe Fantuzzi — Mon, 04 Feb 2008 17:37:00 GMT

Looking back on Workshare in 2007, I once again thank you, our customers and partners, for another great year. I’ve been at Workshare now for three and one-half years and continue to see our community build with a basis of integrity, energy and passion. Amongst us are over 8,000 customers, 300 channels partners, 30 integration and technology partners and 160 employees.

By end of 2007, Workshare became the leading desktop content security vendor in the world with over 3,800 customers on Workshare Professional or Workshare Protect. More importantly, our customer satisfaction and renewals levels both were at a 90%+ rate, a combination first achieved during 2005 and maintained for three years in a row. To improve on our operational reliability, we invested in a global financial system and opened our first co-location data center.

Innovation output during 2007 increased markedly. We released technology for:

Enhanced PDF handling to compare, review and audit PDF documents
Enhanced tables comparison for complex straddles, inserts, deletes and moves
A binary file writing engine for redacting risky content 100x faster than previously
A content fingerprinting system to protect documents and emails from IP loss
New network and endpoint channel monitoring for FTP, IM, blackberry, webmail and USB
Policy-based Incident management workflow to report on information risks

Some news highlights from 2007 include:

January: Workshare closed its Series B financing, raising $23m in equity capital from global investors Intel, SteelPoint and Quester (now Spark)
February: Workshare was named one of four private companies to launch with Microsoft in its Office System and Windows Vista worldwide launch
March: Workshare shipped its WS Ready Partner toolkit, with 12 content security vendors shipping plug and play integrations for Workshare client and server solutions
April: Gartner listed Workshare as a solution vendor in their magic quadrant report on Content Monitoring & Filtering / Data Leak Prevention
May: CRN named Workshare one of 10 Emerging Security Vendors to watch
June: Workshare launched an Online Community to help more than 8,000 customers worldwide communicate and share experiences
July: Workshare named the worldwide Microsoft ISV/Solutions Partner of the Year at the Microsoft Worldwide Partner Conference
August: Workshare Professional 5.1 was launched with transparent PDF and Office files document control, solving use cases never before possible
September: Technolawyer reviewed Workshare Pro 5 with a 4.7 of 5.0 score
October: Workshare launched the first Unified Content Protection (UCP) Suite combining mobile data protection and data leak prevention in Workshare Protect Suite 6
December: SC Magazine named Workshare a Reader’s Choice Finalist

New initiatives entering 2008 include:

Workshare Compare Standard, using the DeltaView engine in modern .NET architecture, was launched in January to give document comparison for small to medium businesses
Workshare Protect Standard and Workshare Professional are now synchronized with the Workshare Management System for central policy and incident control
A modern license key management system to better communicate with our customers and to make it easier for customers to buy, renew and gain support

Workshare will continue to build upon its most important assets - customers, partners, employees and technologies. We look forward to improving our relationship with all of you in 2008.

Please feel free to post a comment below or contact me directly if you feel we are missing this strategic goal.

What’s Next In Information Leak Prevention?

David Brennan — Mon, 28 Jan 2008 19:44:00 GMT

The latest research from Forrester Consulting on Information Leak Prevention is now available via a webcast.

Chief Security Officers and IT Professionals share their concerns, challenges and priorities in protecting information.

In this webcast Thomas Raschke, Senior Industry Analyst for Forrester Consulting, explores:

The top three data loss types companies worry about most
The number one concern regarding data leakage
Which three groups within your company should be concerned about data leaks
Experiences from those who suffered one or more information leaks in the past two years

Hear how:

Inappropriate data transfers or use of removable storage media can create risk
Endpoints are becoming a major concern of risk
Enterprise companies are demanding more in ILP solutions
ILP is evolving and where the industry is moving

See how:

You can reduce risk associated with Information Leak Prevention
Stop internal leaks automatically

>> You can watch this webcast here

Introducing the Workshare Professional 5.2 Beta Program

Matthew Brown — Thu, 24 Jan 2008 18:54:00 GMT

Here at Workshare, we are gearing up for the upcoming Beta release of Workshare Professional 5.2.

This exciting release delivers key new developments that our customers have been asking for and we would love to give you this opportunity to provide early feedback. Key new Workshare Professional features:

Support for centralized policy management and reporting
Support for metadata and content filtering protection for Blackberry and Outlook Web Access
Improved accuracy to PDF comparisons
Lightspeed performance for reduced interruption on email sending
Improved UI and usability for the email dialog
Risk report improvements
USB metadata and content filtering protection

If you are interested in any of the above improvements to the product and would like to participate in this Beta program, please send an email to betafeedback@workshare.com to register your interest. The Beta program is due to commence during the week of February 4.

We look forward to hearing from you!

Legal Assistant Today Mag Reviews Workshare Professional

David Brennan — Fri, 11 Jan 2008 00:03:00 GMT

Kim Plonsky recently reviewed Workshare Professional 5 for Legal Assistant Today Magazine. Her Verdict? She thought the software represents the "continuing evolution of state-of-the-art document and data security best practices." We could not agree more!

"In my view, Workshare Professional 5 is a much-needed tool and an essential device for paralegals and other legal professionals to secure, protect and restrict e-mail, document content and dissemination, and you might be hardpressed to justify not adding it to your software repertoire, especially since it’s priced easily within reach of small firms and sole proprietorships."
-Kim Plonsky

You can read her full review on Legalassistanttoday.com

SC Magazine Readers Choice Award Finalist

David Brennan — Mon, 17 Dec 2007 20:02:00 GMT

Workshare Professional has qualified as a finalist for the SC Magazine Awards Readers Choice Award for Best Intellectual Property Protection.

The SC Magazine Awards serve as a barometer for the security industry, highlighting the best and brightest companies in North America.

We could not have won without the support of our customers who took the time to cast their votes. Thank you.

> View the 2008 SC Magazine Reader Trust Awards

The First Unified Content Protection (UCP) Suite

David Brennan — Wed, 24 Oct 2007 00:28:00 GMT

Today we introduced the Workshare Unified Content Protection (UCP) Suite™. Organization's can now combine mobile data protection with information leak prevention, unifying a framework of tools using centrally managed policies integrated with business applications.

Here are some of the new features offered in the Suite:

Full disk encryption technology to deliver safe harbor compliance
Document hidden data discovery and removal using new Lightspeed™ binary context engine
Content-aware data encryption policies on storage and removable media to protect data at rest
Content-aware policies for emails triggering third-party actions from Microsoft, IBM, EMC, RPost, GigaTrust, Cryptzone, PGP, Utimaco, Voltage and others to secure data in flight
Content-aware policies for Microsoft Rights Management ensures documents have access privileges attached to them so they remain secure even after they leave the enterprise
Integration and support for Microsoft Vista and the Microsoft 2007 Office System

Business Benefits:

Eliminates compliance violations by blocking visible data
Prevent exposure of sensitive data by cleaning hidden and metadata content
Preserve content integrity and protect corporate image by publishing tamper-proof, secure PDF files
Strengthen compliance control by monitoring and enforcing policies
Ensure mobile data remains safe and secure by extending content protection to removable and portable devices
Control policies enterprise-wide using a single, centralized management console

>> Learn more about the Unified Content Protect Suite