Document Sharing:
Minimize Risk & Confusion, Maximize The Creative Process
Creating important documents in a team environment: at its best, it is a free-flowing and creative exchange of ideas. Most teams work best when they are free to work in an ad hoc fashion -- sharing documents via email and comparing documents without the restrictions of having to check files in and check out files out of a document repository. All too commonly, though, this type of document sharing puts companies at risk for certain problems.
Document Sharing Challenges
- Content Security: When documents are shared, metadata is passed along. Failure to remove metadata from Microsoft Word or other Microsoft Office files can result in inadvertently sharing sensitive information with people outside your organization.
- Revision Control: When multiple team members are working quickly, it’s all too easy to miss revisions, or to open the incorrect version of a document and waste time making edits.
- Document Comparison Headaches: When documents are long or complex, it can be cumbersome or even impossible to keep track of the revision trail.
Document Sharing Solutions
Workshare offers a variety of document sharing software solutions to address these challenges. Using Workshare’s software, you can:
- Configure, manage and enforce document security policies across an organization.
- Block sensitive information leaks by using a range of security levels.
- Automatically remove hidden data.
- Take advantage of one-click secure PDF conversion on all Microsoft Office file formats.
- Be sure you are always working on the right document, eliminating version identity mistakes.
- View an audit trail of who emailed, viewed, or made changes to a document.
Integration Options
Workshare’s document sharing software products integrate seamlessly with
Microsoft Office products such as Word, Powerpoint, and Excel; email products such as Outlook, Notes, and Groupware; and document managment systems such as Sharepoint, Interwoven, Hummingbird, and Documentum.
Find The Right Document Sharing Solution
Workshare document sharing software can provide document integrity for your organization:
