WorkshareOpen™ - Case Studies
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“Workshare's integration is so seamless that it appears as if the comparison service is part of Open Text ECM itself."
Mark Duryea, Senior Systems Analyst for Quality and Regulations Systems at B. Braun |
Workshare and B. Braun
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Challenge
To provide document comparison as an integrated part of B. Braun's document approval process. Open Text ECM had been chosen as the new companywide DMS and the comparison service needed to be moved from an in-house system to an off-the-shelf integrated solution.
Solution
By integrating Workshare Compare Server into Open Text ECM, B. Braun have removed the need to administer an in-house tool, and has enhanced the comparison service making it easier to use and more accurate for the users.
Key Benefits:
- Seamless integration to Open Text ECM
- Conforms to PDF standards (compares PDF to PDF andPDF to Word) meaning better document security and print standards
- Better accuracy in comparisons reducing number of incorrectly submitted SOP's
- Server based solution making comparison times quicker
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“We believe that the combination of Workshare and Microsoft means we are setting the benchmark for the way information is managed, controlled and protected within law firms.
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Jan Durant, Director of IT, Lewis Silkin LLP |
Workshare and Lewis Silkin LLP
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Challenge
Lewis Silkin decided to move from its incumbent, more expensive document management system and standardize on Microsoft SharePoint. However, it recognised the need to complement it with more robust and tightly integrated document control and security from Workshare.
Solution
Workshare Protect and Professional with Microsoft SharePoint and Outlook
Key Benefits
- Tight integration between Microsoft and Workshare
- Consolidation of additional solutions due to the additional functionality within SharePoint and Workshare
Professional and Protect
- Workshare and Microsoft enables document management for SharePoint
- Upgrade from Deltaview to Professional to maximise benefits of SharePoint
- Tighter security of SharePoint and Office through integration with Workshare
- Enhanced document control, Word to PDF and PDF to Word conversion, security of documents and emails
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“Not only can we save a million dollars a year with SharePoint Server 2007, Workshare, and IntelliSafe, we’ve also gained the ability to add new clients and greatly expand the Structured Finance business.”
Wendy Attenberger, Web Engineering Manager, Orrick,
Herrington & Sutcliffe |
Workshare and Orrick
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Challenge
Orrick wanted to streamline a highly manual, paper-based process for completing weekly bond series transactions.
Solution
Using Microsoft® Office SharePoint® Server 2007, Workshare, and IntelliSafe, Orrick created an extranet for document management and collaboration.
Results
Using Office SharePoint Server 2007 and the solution from Workshare, Orrick has streamlined a highly manual, costly, and time-intensive process. The newfound efficiencies resulting from this solution enable Orrick to realize significant cost-savings and greatly expand its bond series transaction business.
Orrick estimates that its new system for processing bond series transactions will save the firm more than U.S.$1.1 million annually by eliminating all of the costs of processing paper contracts and documents for approximately 2,400 closings each year. “Not only do we stand to save a million dollars a year with SharePoint Server 2007 and Workshare, we’ve also gained the ability to add new clients and expand the Structured Finance business,” says Attenberger.
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“Through our legal team we recognised the importance of efficient document comparison and collaboration. We wanted to deploy an organisation wide, easy-to-use solution that extended the functionality of our document management system. Workshare Compare Service easily integrates with our Livelink system, ensures compliance and streamlines our document review processes, making it the obvious choice.”
Alan Lee,
IT Manager, Tullow Oil |
Workshare and Tullow Oil
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Challenge
To bring together disparate workers from all over the world, and help them to collaborate effectively, using one system that extended the functionality of its Livelink document management system. Some departments also needed the ability to easily compare and contrast complex documents such as contracts and license agreements.
Solution
Workshare Compare Server
Results
Deploying the solution has seen Tullow Oil vastly improve productivity and streamline its document review processes. The technology helps Tullow Oil to create a comprehensive audit trail and comply not just with internal security policies but also industry regulation, ensuring documents can be sent out quickly without fear of breaching legislation.
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