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Collaboration Tool

Workshare Connect is a secure file sharing and online collaboration tool that enables users to store, share, and collaborate on content. Sync documents across devices for easy access to files, whether working online or offline.


Drag-and-drop files of any size into Workshare and easily share them with people inside or outside the organization.

  • Access content via desktop or mobile devices
  • Securely share files with individuals and teams, internally or externally
  • Receive notifications when recipients access shared content
  • Set validation, access rights, and expiration date restrictions

For The User

The Benefits

  • Share content in just two clicks, whether that is sharing a single file or a folder
  • Keep track of the latest document version and of who made each change
  • Don’t let inbox size limits slow down productivity - share files of any size


For the IT Pro

The Benefits

  • Content stored in Workshare remains encrypted at all times to ensure unauthorized users cannot access it
  • Stay in control of user activities - how files are shared and with whom - via dashboards and reports
  • Maintain control over authentication and access integration with Active Directory, Lightweight Directory Access Protocol (LDAP), and Single Sign-On (SSO)

User Benefits IT Benefits


Having easy access to files, anytime and anywhere, is necessary to ensure users remain productive no matter where they are working from, but some file sharing and sync options for consumers lack sufficient security and control. By offering sync features that allow easy access to files when users need them, Workshare combines the mobility and simplicity users want with the level of security and control IT groups require to keep content secure.

  • Sync content across desktop and mobile devices for secure access
  • Access files online or offline to remain productive at all times
  • A powerful search feature allows users to find the content they’re looking for quickly (i.e. by title, folder, file, or words inside the document)

For The User

The Benefits

  • Access files from anywhere, on any device
  • Thumbnail view speeds up searches for specific files or pages
  • Always ensure content is synced across devices to work productively from anywhere


For the IT Pro

The Benefits

  • Keep control of who can download or forward content by setting access restrictions
  • Have full visibility of how content is shared and what devices are being used to access it
  • Provide users with greater flexibility by removing file-size restrictions and enabling files of up to 5GB to be added without plug-ins

User Benefits IT Benefits


Working on projects with groups of people over email can be a complex and an inefficient way of working. The challenges of version control, collating feedback, and managing the overall process can end up jeopardizing the success of a project. Workshare Connect provides secure online workspaces that allow users to access, review, and work on content with complete version control, all in one place, making collaboration simple.

  • Create secure central workspaces to store, access, and collaborate on content internally and with external parties
  • Use positional comments to share feedback and discuss ideas around content
  • Identify document changes at a glance and run online comparisons
  • Control who can access and view shared files

For The User

The Benefits

  • Ensure everyone is kept in the loop with automatic notifications of new comments and updates to files.
  • No need to hunt through emails to find the most up to date file version
  • Benefit from relevant feedback by tagging comments to specific areas or words within a file
  • Keep up to date with all actions and comments made by colleagues and external parties


For the IT Pro

The Benefits

  • Easily control access to content and user accounts through integration with Active Directory (AD) through Lightweight Directory Access Protocol (LDAP)
  • Manage and control mobile device access to corporate content
  • Centrally monitor access to content and users activity on files

User Benefits IT Benefits


Smarter collaboration, review and sharing of ideas, feedback and of course your most valuable documents. Groups free us from the limitations of email and shared folders, while maintaining control that satisfies the unique requirements of high value business document ownership. Collaboration is contextualized, changes are easy to understand, and notifications are obvious to ensure everyone’s kept up-to-date.

  • Evolve business documents from draft to completion faster in an active online collaboration space
  • Document owners and reviewers work together in a flexible but structured way
  • Home page notifications, what’s new indicators and live conversation alerts mean never missing a thing

For The User

The Benefits

  • Prevent accidental data loss by removing unwanted or confidential data
  • Remove sensitive data without delaying email delivery or workflow


For the IT Pro

The Benefits

  • Understand what hidden data exists within documents to reduce risk
  • Set individual or blanket policies for tight control over critical content and to improve accuracy, compliance, and security
  • Gain full visibility over file sharing activities and policies triggered by users to improve security

User Benefits IT Benefits


Mobile working is a way of life. The modern professional needs to stay productive on-the-go. Workshare provides users with quick and easy access to content and keeps those working from a mobile device informed of real-time updates.

  • Workshare’s intelligent search engine tailors results, displaying what is most relevant at the top of the page
  • Add annotations to a document and mark-up relevant areas
  • Compare two versions of a document on-the-go, to quickly and accurately view what has changed

For The User

The Benefits

  • Simple to create groups for reviews, approval, and publishing use cases
  • Conversations and @mentions invite feedback and people in a single click
  • See what's new, focus on things that matter, and manage changes to reach the final version faster


For the IT Pro

The Benefits

  • Permissions and control applied by document owners at group level
  • Visibility into all group activity and full audit trail

User Benefits IT Benefits


Users need to have access to files held in their document management or enterprise content management systems beyond the corporate firewall. Workshare makes this possible by offering secure packaged DMS and ECM system integrations. Securely access, share, and collaborate in real-time on documents outside of the DMS or ECM system, while maintaining absolute control.

Workshare provides integrations with HP Autonomy, SharePoint, Documentum, NetDocuments, and OpenText.


For The User

The Benefits

  • Seamlessly access content held within the DMS or ECM system from any desktop or mobile device
  • Keep track of file versions when reviewing inside and outside of the organization
  • Make changes simultaneously and accurately capture edits from all reviewers


For the IT Pro

The Benefits

  • Fully control access to files within the ECM or DMS without exposing internal systems to external users
  • Leverage existing IT investments to enable new collaborative opportunities
  • Keep track of file versions being shared with external parties
  • Meet compliance regulations by importing the full audit history of synchronized files

User Benefits IT Benefits

Workshare Connect.


User Control

Everyone who has a Workshare Connect account – including free or guest accounts – can access, share and collaborate on documents, use positional commenting, compare documents online, and benefit from Workshare Connect mobile apps. User Control satisfies the need most companies have to control who has access and enforce policy over how they share business documents. Governed by IT, User Control includes user and account management, and policy-driven metadata removal to eliminate risks from accidently sharing hidden data within documents shared outside the company.

User & Data Control

Many companies – especially in regulated or semi-regulated industries – need to maintain absolute control of their documents. Data Control adds a sophisticated set of tools and options to enable this. Data Control includes deployment choice in the cloud and lets IT groups decide which specific country their data is stored in. With the Hybrid add-on, documents can even be stored in the company’s own data center. With a range of integration services, Data Control also lets companies make documents held in enterprise content management or document management systems available to document owners on mobile devices and authorized collaborators outside the company.

 User ControlUser & Data Control
Sync content
Compare documents online
Central workspaces
Mobile apps
Granular access control
Positional commenting
Secure file transfer
User & account management
Custom URL
Custom branding and colors
Device management & control
Fully MDM compatible
ECM & DMS integrations
Centralized data management
Data center location options

Technical Specifications

System Requirements
  • Intel Pentium 4 3.2GHz processor
  • 1.5GB RAM
  • 1GB free disk space
  • Intel Core 2 DUO @ 2.2GHz
  • AMD Athlon 64 X2 4400+
  • 2GB RAM
  • 2GB free disk space

Workshare Professional 8 has been tested and certified in a number of environments. If your environment is not included in the following list, it may still be a compatible environment. Contact Workshare Customer Support ( for any help.

For details of which environments previous versions of Workshare Professional, Workshare Compare and Workshare Protect were certified against, refer to previous versions release notes on the Knowledge Base. Note: Unless otherwise stated, all environments are the English version with the en-us language set.

  • Microsoft Windows 8 (32 bit and 64 bit) + Japanese
  • Microsoft Windows 8.1 (32 bit and 64 bit) + Japanese
  • Microsoft Windows 7 SP1 (32 bit and 64 bit) + Chinese Simplified & French
  • Microsoft Windows 7 (32 bit and 64 bit) – default UAC

Note: Windows XP and Windows Vista are not supported in this release.

  • Citrix XenApp 6.5
  • Citrix XenDesktop 5.6

When running on the following:

  • Microsoft Windows R2 Server 2008 SP1 (64 bit)

Note: Check with your Citrix vendor about which Windows operating system supports your version of Citrix.

  • Microsoft Office 2013 (32-bit) + Japanese
  • Microsoft Office 2010 SP2 (32-bit)
  • Microsoft Office 2010 SP1 (32-bit) + Chinese Simplified & French
  • Microsoft Office 2007 SP3 (32-bit)
  • Microsoft Outlook 2013 (32-bit) + Japanese
  • Microsoft Outlook 2010 SP2 (32-bit)
  • Microsoft Outlook 2010 SP1 (32-bit) + Chinese Simplified & French
  • Microsoft Outlook 2007 SP3 (32-bit)
  • IBM Lotus Notes 8.5.3 FP3

Note: Interactive Protect and the Secure File Transfer feature of Workshare Protect is not supported in a Lotus Notes environment.


Note: Check with your DMS vendor about which Windows operating system supports your DMS.

  • Microsoft SharePoint 2013
  • Microsoft SharePoint 2010
  • Microsoft SharePoint Server 2007

Note: The NetDocuments integration requires that Microsoft Internet Explorer is installed (the NetDocuments login screen is displayed in an IE iframe) although it does not have to be the default browser.

  • FileSite 8.5 SP3 Update 5
  • DeskSite 9.0 Update 4 (+EMM)
  • DeskSite 8.5 SP3 Update 5
  • FileSite 9.0 Update 4 (+EMM)
  • eDOCS DM 5.3.0 COM only (Patch 5)
  • eDOCS DM 5.3.1 COM only (Patch 4)
  • eDOCS DM 5.3.1 COM only (Patch 5)

Workshare will endeavor to support future service packs of certified environments.

Connect - Datasheet

Share ideas, never miss a conversation, and ensure everyone is always up to date. Workshare Connect is a secure file sharing and collaboration application that enables users to work on and evolve high-value documents with anyone, anywhere.



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Why Workshare

"Workshare is much more than your standard sharing and collaboration platform. For Sandler, it has become an integral tool to help our clients develop themselves, improving client interactions and satisfaction."

Luke Davies,
Managing DirectorSandler Training

"As part of our strategy to transition to SaaS, it was important that we found a supplier that could host our data and documents in the UK. Workshare gives us complete control, while still being simple to use."

David Bennett,
Head of Information SystemsTSP

"With Professional 8 and Protect Server, we have met our lawyers’ needs for an easy-to-use application, and IT’s need for 360-degree protection."

Anthony Graham, Head of Information Systems
CIOThomson Snell & Passmore LLP

Try Workshare Connect with your team free for 14 days.

During your trial you’ll get access to free 1:1 tuition.
We’ll help set you up to get the most from Workshare Connect.

At the end of your trial, your account will change to a personal account with limited functionality but full access to your documents.

Companies who use Workshare

Sony BMG Time Warner Cable Viacom British Broadcasting Corporation American Express Barclays KFW Barnardos BBC
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