Connect

Workshare
Connect.

Workshare Connect is a secure file sharing and collaboration application that enables users to store, share, and collaborate on content. Sync documents across devices for easy access to files, whether working online or offline.

SECURE FILE SHARING

Drag-and-drop files of any size into Workshare and easily share them with people inside or outside the organization.

  • Access content via desktop or mobile devices
  • Securely share files with individuals and teams, internally or externally
  • Receive notifications when recipients access shared content
  • Set validation, access rights, and expiration date restrictions
Connect-sfs
X

For The User

The Benefits

  • Share content in just two clicks, whether that is sharing a single file or a folder
  • Keep track of the latest document version and of who made each change
  • Don’t let inbox size limits slow down productivity - share files of any size

X

For the IT Pro

The Benefits

  • Content stored in Workshare remains encrypted at all times to ensure unauthorized users cannot access it
  • Stay in control of user activities - how files are shared and with whom - via dashboards and reports
  • Maintain control over authentication and access integration with Active Directory, Lightweight Directory Access Protocol (LDAP), and Single Sign-On (SSO)

User Benefits IT Benefits

SYNC FILES ACROSS DEVICES

Having easy access to files, anytime and anywhere, is necessary to ensure users remain productive no matter where they are working from, but some file sharing and sync options for consumers lack sufficient security and control. By offering sync features that allow easy access to files when users need them, Workshare combines the mobility and simplicity users want with the level of security and control IT groups require to keep content secure.

  • Sync content across desktop and mobile devices for secure access
  • Access files online or offline to remain productive at all times
  • A powerful search feature allows users to find the content they’re looking for quickly (i.e. by title, folder, file, or words inside the document)
Connect-sync
X

For The User

The Benefits

  • Access files from anywhere, on any device
  • Thumbnail view speeds up searches for specific files or pages
  • Always ensure content is synced across devices to work productively from anywhere

X

For the IT Pro

The Benefits

  • Keep control of who can download or forward content by setting access restrictions
  • Have full visibility of how content is shared and what devices are being used to access it
  • Provide users with greater flexibility by removing file-size restrictions and enabling files of up to 5GB to be added without plug-ins

User Benefits IT Benefits

EFFECTIVE DOCUMENT COLLABORATION

Working on projects with groups of people over email can be a complex and an inefficient way of working. The challenges of version control, collating feedback, and managing the overall process can end up jeopardizing the success of a project. Workshare Connect provides secure online workspaces that allow users to access, review, and work on content with complete version control, all in one place, making collaboration simple.

  • Create secure central workspaces to store, access, and collaborate on content internally and with external parties
  • Use positional comments to share feedback and discuss ideas around content
  • Identify document changes at a glance and run online comparisons
  • Control who can access and view shared files
Connect-collaboration-002
X

For The User

The Benefits

  • Ensure everyone is kept in the loop with automatic notifications of new comments and updates to files.
  • No need to hunt through emails to find the most up to date file version
  • Benefit from relevant feedback by tagging comments to specific areas or words within a file
  • Keep up to date with all actions and comments made by colleagues and external parties

X

For the IT Pro

The Benefits

  • Easily control access to content and user accounts through integration with Active Directory (AD) through Lightweight Directory Access Protocol (LDAP)
  • Manage and control mobile device access to corporate content
  • Centrally monitor access to content and users activity on files

User Benefits IT Benefits

HIDDEN SENSITIVE DATA: METADATA REMOVAL

Business documents typically contain more information than appears on the surface. Sensitive data, otherwise known as metadata, can be hidden within documents and inadvertently shared by users. Metadata can include track changes and comments in Word, or hidden cells in Excel. If this information gets into the wrong hands, it has the potential to damage an organizations’ reputation, or result in in costly data breaches.

  • Hidden sensitive data is identified and removed before a file is sent
  • Enterprise-class security protects content and makes it available only for authorized users
Connect-meta-data
X

For The User

The Benefits

  • Prevent accidental data loss by removing unwanted or confidential data
  • Remove sensitive data without delaying email delivery or workflow

X

For the IT Pro

The Benefits

  • Understand what hidden data exists within documents to reduce risk
  • Set individual or blanket policies for tight control over critical content and to improve accuracy, compliance, and security
  • Gain full visibility over file sharing activities and policies triggered by users to improve security

User Benefits IT Benefits

MOBILE FILE SHARING & COLLABORATION

Mobile working is a way of life. The modern professional needs to stay productive on-the-go. Workshare provides users with quick and easy access to content and keeps those working from a mobile device informed of real-time updates.

  • Workshare’s intelligent search engine tailors results, displaying what is most relevant at the top of the page
  • Add annotations to a document and mark-up relevant areas
  • Compare two versions of a document on-the-go, to quickly and accurately view what has changed
Connect-mobile
X

For The User

The Benefits

  • Quickly search and access files
  • Take immediate action on urgent requests, customer queries or feedback
  • Manage projects on the go more simply – instantly share ideas, edit documents, and keep track of file versions

X

For the IT Pro

The Benefits

  • Be safe in the knowledge that content is protected 24/7, reducing the risk of data theft or data loss
  • Always know what files are being shared, with whom, and from what device
  • Support of MDM capabilities ensures an extra layer of security for mobile access

User Benefits IT Benefits

DMS/ECM INTEGRATION

Users need to have access to files held in their document management or enterprise content management systems beyond the corporate firewall. Workshare makes this possible by offering secure packaged DMS and ECM system integrations. Securely access, share, and collaborate in real-time on documents outside of the DMS or ECM system, while maintaining absolute control.

Workshare provides integrations with HP Autonomy, SharePoint, Documentum, NetDocuments, and OpenText.

Connect-integration-002
X

For The User

The Benefits

  • Seamlessly access content held within the DMS or ECM system from any desktop or mobile device
  • Keep track of file versions when reviewing inside and outside of the organization
  • Make changes simultaneously and accurately capture edits from all reviewers

X

For the IT Pro

The Benefits

  • Fully control access to files within the ECM or DMS without exposing internal systems to external users
  • Leverage existing IT investments to enable new collaborative opportunities
  • Keep track of file versions being shared with external parties
  • Meet compliance regulations by importing the full audit history of synchronized files

User Benefits IT Benefits

Workshare Connect.

Editions.

User Control

Everyone who has a Workshare Connect account – including free or guest accounts – can access, share and collaborate on documents, use positional commenting, compare documents online, and benefit from Workshare Connect mobile apps. User Control satisfies the need most companies have to control who has access and enforce policy over how they share business documents. Governed by IT, User Control includes user and account management, and policy-driven metadata removal to eliminate risks from accidently sharing hidden data within documents shared outside the company.

User & Data Control

Many companies – especially in regulated or semi-regulated industries – need to maintain absolute control of their documents. Data Control adds a sophisticated set of tools and options to enable this. Data Control includes deployment choice in the cloud and lets IT groups decide which specific country their data is stored in. With the Hybrid add-on, documents can even be stored in the company’s own data center. With a range of integration services, Data Control also lets companies make documents held in enterprise content management or document management systems available to document owners on mobile devices and authorized collaborators outside the company.

 User ControlUser & Data Control
Sync content
Compare documents online
Central workspaces
Mobile apps
Granular access control
Positional commenting
Secure file transfer
User & account management
Metadata removal & management
Custom URL
Custom branding and colors
Folder template policies
Device management & control
Fully MDM compatible
ECM & DMS integrations
Centralized data management
Data center location options

Technical Specifications

Datasheets
System Requirements
Browser Support:
  • Mozilla Firefox version 4 and newer
  • Google Chrome version 10 and newer
  • Apple Safari version 4 and higher
  • Internet Explorer 9 and newer
  • Opera version 10 and higher
Supported Mobile Views:
  • Any browser enabled device
Desktop apps - Mac:
  • 10.6 (Snow Leopard)
  • 10.7 (Lion)
  • 10.8 (Mountain Lion)
Desktop apps - Windows:
  • Vista
  • 7
  • 8
Mobile apps:
  • The certified environments for Workshare Mobile App are iPad and iPhone running iOS 5 and above and Android tablet, v.2.3.3 and above.

Connect - Datasheet

Share ideas, never miss a conversation, and ensure everyone is always up to date. Workshare Connect is a secure file sharing and collaboration application that enables users to work on and evolve high-value documents with anyone, anywhere.

DOWNLOAD HERE

Contact
Sales

Speak to Sales to
discuss your needs

Request
a demo

Speak to us for a product walkthrough now

Try Workshare Connect

What do you want to do?
(Please select to continue)

Workshare Connect

Sign Up Now

Try Workshare Connect

Free Trial

Companies who use Workshare

Sony BMG Time Warner Cable Viacom Walt Disney American Express Barclays KFW Barnardos BBC