Workshare Protect Server - Features
Workshare Protect Server provides server-based metadata cleaning to protect confidential information being shared by mobile and webmail users.
Desktop client interface New
With the Workshare Protect Server Client end-users can select unique profile options for specific email recipients. This lightweight add-on to Microsoft Outlook provides system administrators the ability to present different document options to end-users; such as the ability to remove hidden information, skip metadata removal, or convert outgoing documents to PDF.
Clean Microsoft Word documents
Customize metadata cleaning options including tracked changes, comments, document statistics, hidden text, redacted text, embedded objects, and more.
Clean Microsoft Excel files
Remove metadata from worksheets including comments, hidden rows, hidden workbooks, and more.
Clean Microsoft PowerPoint files
Cleanse confidential information stored in PowerPoint presentations including speaker notes, hidden slides, and more.
Clean PDF files
Remove document properties from PDF files including the title, subject, author, manager, company, category, keywords, comments, and more.
Zip and archive cleaning
Detect and clean documents that are attached to email messages in zip files.
Embedded email support
Clean metadata from all attachments within an embedded email.
Attachment synchronization New
Ensure internal and external recipients receive the same version of attachments for all emails sent from within the organization.
Sent Items synchronization New
Update the original email attachment in the sender's "Sent Items" folder with the processed attachments.
Policy-based cleaning
Customize metadata removal policies for mobile users and specify different actions for different document types.
Clean based on different profiles
Leverage multiple cleaning/PDF conversion profiles to allow users to select which metadata to remove and whether to convert the attachment to PDF.
Preview functionality
Senders can request previews of the cleaned/converted attachments before sending them to recipients.
Convert files to PDF
Convert email attachments automatically to secure PDF or PDF/A format on email send
Sender notifications
Configure Workshare Protect Server to bounce emails back to the sender with a non-delivery report when their attachments cannot be processed.
Role-based access
Utilize multiple profiles to customize access to functionality and reports.
Message alerts
Administrators can be notified with email alerts.
Clean reports
Senders can receive a clean report that details the exact metadata cleaned from the document and includes the original email and the "cleaned" attachments.
Message logs
View message logs to see which attachments were cleaned, which files were failed to clean, and where there were any errors.
Cleaning override
Optional cleaning overrides can be used to bypass the cleaning action on Workshare Protect Server.
Metadata management console
Administrators can configure cleaning options, view message logs, and dashboard reports.
Reporting
View summary reports that include details on metadata removed, frequent users, total emails cleaned, and more.
Complete protection
When used with the Workshare Protect or Workshare Professional desktop client, end-users gain greater control, and additional features. Whether it's web-based email, a BlackBerry mobile device, or a desktop user, the complete Workshare solution for metadata protection will ensure confidential information stays private.
