Interwoven Integration Option

Using Workshare Professional with Interwoven greatly increases your productivity and return on investment. Ensure your users get all of the benefits of WorkSite’s document management capabilities without sacrificing document control.

Keep document control even outside the DMS
Ensure accuracy with single master tracking
Allow reviewers to make changes simultaneously

We are creating competitive advantages...improved client service, reduction in risk and reduced frustration levels amongst our staff
Derek Brooks, IT Director at Manches

Key Benefits

Control Documents Outside Your DMS
Identify and list reviewer’s changes and when they were made before updating the master document, while enforcing corporate security policies to remove sensitive hidden data from documents.

Insure Accuracy Without Sacrificing Efficiency
Single master tracking and dynamic document state mean never lose track of the master document when sharing review copies across email and portals. Ensure that you are always working on the correct version, regardless of where the master is stored in the document management system.

Accurate Review Control
Parallel review process allows reviewers to make changes in document simultaneously, without any additional software, and accurately captures all changes from all reviewers.

Secure Document Exchange
Secure documents inside and outside the organization’s perimeter by enforcing company policies for managing external document distribution and hidden data.

Complete Visibility
Capture complete document history and run powerful reports on document send, review, and change activity. Document audit reports provide complete history of all document and email events as well as document changes.

	DMS with Workshare Professional	DMS without Workshare Professional
Simplify Document Review
Review Management	Simple and efficient parallel review Undo applied changes Repurpose documents as clean new master	Single, typically serial review Only accepted changes retained Risk of artifacts from previous masters
Accuracy	100% document comparison accuracy assured now with PDF compare	Risky “stare and compare”
Gain Document Control
Identify Correct Master Document	Automatic identification of review copies versus master Single Master Tracking for multiple review copies Automatic synchronization for “single” version of the truth	All edited versions are “masters” Potential for confusion with crossed emails / attachments Proliferation of multiple documents at various states in review process
Audit Visibility	Complete audit history including suggested changes Audit of activity outside the perimeter	No history of all suggested changes No history of document activity outside the perimeter
Secure Document Exchange
Inside Perimeter Security	Hidden data management cleans all prior edits, preventing unwanted discovery	No hidden data management means higher risk of inadvertent disclosure of sensitive information Must rely on authors to manage compliance and security rules
Outside Perimeter Security	Policy based rules can be applied to assure nothing inappropriate leaves the firm/organization	None
PDF Conversion	Policy-driven and on demand	None
Save Money and Resource
Training	Task based user interface is easier to use In-line with MS Office results in higher user adoption	Extranets or collaboration sites are more difficult to learn, requiring extra training
Productivity	Changes are easily accepted/rejected resulting in productivity for the user and review team. DMS remains the repository Automatic author delegation	Final documents collated, copied and pasted into master document, introducing risk of corruption and error. Multiple repositories—DMS, Outlook, extranet, Collaboration site (i.e. SharePoint) Inability to delegate document tasks
Cost Savings	Fewer review iterations mean increased productivity for review teams Lower storage requirements for documents and email	Additional review iterations, lowering productivity Higher storage requirements for additional documents

By extending document control policies control outside of your organization, Workshare Professional increases the return on investment and value of your DMS.

Ready to Learn More?

Download the Interwoven Integration Datasheet [ PDF ]

Contact Sales