Workshare Professional Features and Benefits
Working inline with Microsoft Office, Workshare Professional provides accurate document comparison, document control for easy and secure management of multi-person document reviews, secure PDF creation and sharing, metadata removal, and information security.
With Workshare Professional you will be able to easily manage and compare changes to contracts, documentation, financial filings, and other business documents when sharing between email, web portals and document repositories.
Compare Documents and PDFs For Changes and Accuracy
Advanced PDF and Document Comparison
Compare one document against multiple modified versions or revisions within context of one another. Workshare Professional utilizes an industry - leading document comparison engine to excel at long and complex documents as well as comparing auto-numbered paragraphs, font changes and complicated formatting, even in tables.
Compare One Document to Multiple Versions
Compare more than two documents at one time including comparing Word-to-Word, PDF-to-PDF, Word-to-PDF and WordPerfect files.
Compare PDF Documents
The differences between two versions of a PDF document are automatically highlighted, including text and images, so you can quickly and easily identify what has changed.
Comparison Speed
Running a document comparison is 8x-10x faster than the original DeltaView comparison engine.
Multiple Comparison Interfaces
Compare email attachments directly from your email application, utilize the standalone document comparison tool from the desktop without launching Microsoft Word, or work within Microsoft Word to compare documents without having to learn a new software application.
Unicode Compliance
Complete support for Unicode language documents and operating systems.
Collaborate Through Shared Document Reviews
Manage and Track Document Reviews
Give authors, delegates and reviewers an easy means to assemble, review, and verify document changes as they work in parallel on the same document. The document master, review copy, and modified versions are visible at every stage of the document lifecycle, all without changing the way you work within your email and Microsoft applications.
Manage Edits and Changes
A synchronized 3-pane view allows you to manage changes from multiple documents at the same time. Utilize Workshare change functionality, or Microsoft Track Changes, to manage comments and accept/reject PDF and Word document changes.
Single Master Tracking
Ensure the correct version of a document is under review by colleagues, clients, and partners regardless of where the document is stored. Capture document reviews sent to you from anywhere and ensure you always work on the correct master version. Opening a document from an emailed message automatically opens your master version and allows you to manage edits.
Full Document Version Control
Document version control is simple and easy, regardless of the number of collaborators. Preserve document formatting and page layout with version control between email attachments and document repositories.
Document Redlining Made Simple
Email redlines as tracked changes or save redlines as a PDF document. You can also customize and control rendering sets to identify who made what changes during a document review.
Collaborate on PDF Documents
Convert PDF documents into Microsoft Word for editing, and accept and reject changes to PDF documents.
Advanced Accuracy
Accurately compare complex documents (100+ pages) at the paragraph, line, character and word level. The advanced document comparison engine also compares embedded tables, numbering, bullets, table of contents, lists, field codes, and complex formatting.
Secure, Open XML Document Exchange
Interoperability and compatibility between Office 2007 and previous Office version file formats ensure business continuity and reduced support regardless of the file format version used and exchanged.
Learn more about sharing documents in a new guide on document comparison and collaboration tools by Osterman Research.
Create and Share PDF Documents
Create PDF Files
Create PDF documents from any application or document management system.
Combine Content into a PDF Portfolio (Matter Bibles)
Combine multiple PDF documents into one PDF portfolio and then add or remove individual pages as necessary.
Full PDF Security
Through policy rules your organization can enforce PDF creation with 128-bit encryption, signing and restriction rules. Content leaving the organization is secure PDF/A ISO compliant and can limit access with password protection and usage restrictions for printing, copying or altering.
Risk Detection
Risk detection runs in the background and alerts you to potential security risks and allows you to remove hidden content or metadata prior to PDF conversion.
Metadata Management
Metadata Removal
Ensure total cleanup and removal of all hidden electronic information, such as metadata, notes, and hidden comments in your Microsoft Office (Word, Excel and PowerPoint) files.
Batch Metadata Cleaning
Select any number of files and run batch metadata cleaning utilizing your metadata removal policies.
Multiple Metadata Removal Options
Users can easily remove metadata with the one-click removal option, or an organization can set an automated policy to make metadata removal transparent to the user.
Advanced Metadata Management
To enforce metadata policies across your organization and to detect metadata on users of PDAs, Blackberry's, and Outlook Web Access take a look at Workshare Protect Network and the Workshare Management System.
Protect and Control Sensitive Information
Confidential Data Discovery & Removal
When leveraged with the Workshare Policy Manager, content detection alerts notify you when intellectual property or sensitive information such as financial data or passwords are within your email or Microsoft Office documents and provide the tools to remove or redact the information. Data discovery will even identify improperly redacted text.
Document Classification
Easily restrict access to sensitive business documents by setting document classification. This classification controls the distribution of documents by email - it can prevent documents from being emailed to specific internal users, or to external users, or it can alert users to the potentially sensitive nature of the document they are attempting to email.
Audit & Reporting
Every document change made inside and outside of the organization is tracked and available for auditing and reporting.
Extend the Office 2007 Document Inspector
Extend the Office 2007 Document Inspector to provide best practice or configurable policies for confidential data protection including policy-enforced document rights.
Windows Vista Rights Management
Through content and context aware policy enforcement and usage auditing of these capabilities you gain improved control and security with Office 2007 Vista Rights Management.
3rd Party Extensions and Integrations
Extend Your Document Management System
Leverage Workshare Professional with your existing document management system to improve security and version control when exchanging documents inside and outside your organization. Review the optional integrations to discover how to track the correct master document version, leverage DMS classifications, protect documents wherever they move, and provide a complete audit trail across the entire document lifecycle.
SharePoint 2007 Extranet Management
Utilize the document review and comparison capabilities of Professional along with SharePoint 2007 Extranet and Collaborative Workspaces as well as Live Meeting for real-time collaboration.
