Clean up Document Metadata / Hidden Data
Are you unwittingly sending confidential information to your co-workers, clients or vendors? If you email documents, the answer is most likely yes.
Every time you create an electronic document metadata is automatically added to it. For example, information may be left over from previous versions or contributions that were hidden with Track Changes. After working on a document some of this data may contain confidential information.
The security of the information within documents becomes a risk when documents are shared and emailed to other people. The potential to accidentally send files containing sensitive metadata is amplified with every email that is sent back and forth in a collaboration.
Comments
Your name
Your initials
Your email address
Your company or organization's name
The name of your computer
The name of the network server or hard disk on which you saved the document
Other file properties and summary information
Track Changes: Inserted or deleted text you thought was gone |
The names of previous document authors
Document revisions
Document versions
Template information
Hidden text
Macros
Hyperlinks
Routing information
Non-visible portions of embedded Object Linking and Embedding (OLE) objects |
Left over data in your documents - whether it is automatically generated metadata or hidden data that a user forgot about - can put you at financial risk, a competitive disadvantage, or in an embarrassing situation with costly consequences.
Remove Metadata Risks With Workshare Protect
The Workshare Protect product line removes metadata from your Office documents and keeps sensitive information from leaking from your organization.
Managing, accessing, and effectively using critical business information is a vital part of everyday business operations and fundamental to business success. Workshare solutions provide a simple and productive way to ensure metadata is removed and documents are secure.
18,000+ organizations use Workshare collaboration software. Download your free trial and find out why.
