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“We believe that the combination of Workshare and Microsoft means we are setting the benchmark for the way information is managed, controlled and protected within law firms.
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Jan Durant, Director of IT, Lewis Silkin LLP |
Workshare and Lewis Silkin LLP
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Challenge
Lewis Silkin decided to move from its incumbent, more expensive document management system and standardize on Microsoft SharePoint. However, it recognised the need to complement it with more robust and tightly integrated document control and security from Workshare.
Solution
Workshare Protect and Professional with Microsoft SharePoint and Outlook
Key Benefits
- Tight integration between Microsoft and Workshare
- Consolidation of additional solutions due to the additional functionality within SharePoint and Workshare
Professional and Protect
- Workshare and Microsoft enables document management for SharePoint
- Upgrade from Deltaview to Professional to maximise benefits of SharePoint
- Tighter security of SharePoint and Office through integration with Workshare
- Enhanced document control, Word to PDF and PDF to Word conversion, security of documents and emails
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“Through our legal team we recognised the importance of efficient document comparison and collaboration. We wanted to deploy an organisation wide, easy-to-use solution that extended the functionality of our document management system. Workshare Compare Service easily integrates with our Livelink system, ensures compliance and streamlines our document review processes, making it the obvious choice.”
Alan Lee,
IT Manager, Tullow Oil |
Workshare and Tullow Oil
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Challenge
To bring together disparate workers from all over the world, and help them to collaborate effectively, using one system that extended the functionality of its Livelink document management system. Some departments also needed the ability to easily compare and contrast complex documents such as contracts and license agreements.
Solution
Workshare Compare Service
Results
Deploying the solution has seen Tullow Oil vastly improve productivity and streamline its document review processes. The technology helps Tullow Oil to create a comprehensive audit trail and comply not just with internal security policies but also industry regulation, ensuring documents can be sent out quickly without fear of breaching legislation.
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"Workshare will enable Cobbetts' staff in multiple locations to work more efficiently on the same documents, improving productivity and reducing time-consuming manual administrative tasks associated with checking and comparing content changes."
Andy Turner, IT Internal Services Manager, Cobbetts |
Workshare and Cobbetts
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Challenge
As legal teams work in multiple locations, the company needed a way in which colleagues could work concurrently on major legal documentation, without having to manually check documents for content changes. They wanted to be able to make amends quickly and easily, without having to verify corrections and more importantly, ensure that any internal "hidden" data (known as metadata) was erased from the document before being sent to the client, ensuring the security, accuracy and confidentiality of the content.
Solution
Workshare Professional enables users to automate typical manual document processes, automatically stripping out potentially damaging metadata hidden in documents. Its document validation flags any changes against the author's original text, version co-ordination allows the author to accept or reject any of those changes, and document security reduces the chance of sending sensitive data to the wrong party. It can also safeguard against potential confidentiality leaks, ensuring that company compliance policies are followed.
Results
Workshare Professional will enable Cobbetts to replace time-consuming manual working practices and replace these with quicker, automated processes. This makes it easier to incorporate or edit additional changes from colleagues for example. Workshare Professional also provides an important audit trail of accepted and rejected changes and establishes document ownership.
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But even more importantly, Workshare frees up attorneys to spend more time with clients, having deeper conversations - and then sharing insight and best practices within the firm.
Eric Levinson, Systems Applications Manager
at Mayer, Brown, Rowe & Maw LLP |
Workshare and Mayer Brown Rowe & Maw LLP
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Challenge
Mayer, Brown, Rowe & Maw LLP (MBR&M) attorneys and staff frequently share high-value documents with colleagues, clients and co-counsel. In doing so, they noticed a consistent and time-consuming problem with having multiple Microsoft Office documents and redlines, living inside and outside of the document management system, with different names and versions. Trying to coordinate the multiple versions and incorporating all suggested changes to produce an accurate document was a daunting task. They were losing control of documents-a key client deliverable.
Solution
"We needed an affordable and complete solution that would allow our employees firmwide to review and approve business documents, instantly create and share secure PDF files over email and work seamlessly with our Interwoven document management system. Workshare is the answer," said Howard Niden, CIO, Mayer, Brown, Rowe & Maw LLP.
