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"Workshare will enable Cobbetts' staff in multiple locations to work more efficiently on the same documents, improving productivity and reducing time-consuming manual administrative tasks associated with checking and comparing content changes."
Andy Turner, IT Internal Services Manager, Cobbetts |
Workshare and Cobbetts
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Challenge
As legal teams work in multiple locations, the company needed a way in which colleagues could work concurrently on major legal documentation, without having to manually check documents for content changes. They wanted to be able to make amends quickly and easily, without having to verify corrections and more importantly, ensure that any internal "hidden" data (known as metadata) was erased from the document before being sent to the client, ensuring the security, accuracy and confidentiality of the content.
Solution
Workshare Professional enables users to automate typical manual document processes, automatically stripping out potentially damaging metadata hidden in documents. Its document validation flags any changes against the author's original text, version co-ordination allows the author to accept or reject any of those changes, and document security reduces the chance of sending sensitive data to the wrong party. It can also safeguard against potential confidentiality leaks, ensuring that company compliance policies are followed.
Results
Workshare Professional will enable Cobbetts to replace time-consuming manual working practices and replace these with quicker, automated processes. This makes it easier to incorporate or edit additional changes from colleagues for example. Workshare Professional also provides an important audit trail of accepted and rejected changes and establishes document ownership.
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"Workshare has been used here for years now and is totally ingrained in our working process. For a lawyer's office like ours, Workshare is really indispensable!"
Willem Verloop, manager ICT, Houthoff Buruma |
Workshare and Houthoff Buruma
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Challenge
Within Houthoff Buruma many documents circulate. Besides that, the firm exchanges a large amount of information with third parties - like clients or other firms. Usually it concerns a recommendation or contract, in connection with takeovers or share transactions. It is important that the case can be handled quickly because delays can have major financial consequences. However, checking the changes of a document in Microsoft Word after it had been to a client was very time-consuming.
Solution
Workshare streamlines the document review process. At a glance it is clear which document version is at hand and which changes have been made. It takes less time for a document to reach the status of final version, so takeovers or transactions are no longer delayed. Moreover, Workshare protects organizations from involuntarily sending out sensitive information when e-mailing documents to third parties.
Results
Workshare makes efficiency, accuracy and compliance possible.
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"We had no doubt about the upgrade to Workshare Professional. DeltaView gives that much satisfaction and is so much integrated into our daily activities that we didn't even consider any other solution."
Andr van de Water, Manager ICT Department, Van Doorne |
Workshare and Van Doorne
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Challenge
Van Doorne was confronted with certain limitations within the Microsoft Office suite. It could not be assured that changes and corrections in a document were presented as they wanted. Moreover, it was difficult to gain a clear view of an adjusted document, so that it took Van Doorne a lot of time to process the changes.
Solution
Van Doorne will upgrade to Workshare Professional - the most recent Workshare product suite that also contains Workshare Protect. "That offers us even more advantages, like easy PDF creation - with only one mouse click - and the possibility to work together on the same document with different practice groups. Workshare Protect also ensures that confidential data, like document properties and changes, are removed when sending documents to third parties.
Results
The Van Doorne staff can compare documents quickly, accurately and reliably and verify the content. Van Doorne has a fast and reliable way to navigate through two documents simultaneously while checking for revisions. In no time it is clear which changes have been made by whom.
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But even more importantly, Workshare frees up attorneys to spend more time with clients, having deeper conversations - and then sharing insight and best practices within the firm.
Eric Levinson, Systems Applications Manager
at Mayer, Brown, Rowe & Maw LLP |
Workshare and Mayer Brown Rowe & Maw LLP
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Challenge
Mayer, Brown, Rowe & Maw LLP (MBR&M) attorneys and staff frequently share high-value documents with colleagues, clients and co-counsel. In doing so, they noticed a consistent and time-consuming problem with having multiple Microsoft Office documents and redlines, living inside and outside of the document management system, with different names and versions. Trying to coordinate the multiple versions and incorporating all suggested changes to produce an accurate document was a daunting task. They were losing control of documents-a key client deliverable.
Solution
"We needed an affordable and complete solution that would allow our employees firmwide to review and approve business documents, instantly create and share secure PDF files over email and work seamlessly with our Interwoven document management system. Workshare is the answer," said Howard Niden, CIO, Mayer, Brown, Rowe & Maw LLP.
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"The product is entirely robust and adds considerable value to our business through ensuring efficiency, accuracy and compliance".
Jakob Hermansen, Risk Manager, BankInvest. |
Workshare and BankInvest
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Challenge
Personnel at BankInvest were often involved required to make multiple comments on complex agreements and contracts requiring. It had become very difficult to control the many versions in circulation and to track the changes made to highly sensitive documents. The process was heavily reliant on the accuracy and diligence of the personnel involved and was labour-intensive, time-consuming and fallible.
Solution
BankInvest deployed Workshare Professional to simplify these processes enabling contributors to concentrate on the quality of their input and not dilute their focus by worrying about version numbers, track changes or the risk of hidden data. BankInvest are now able to provide even higher levels of security to their sensitive documents, control access and printing right, and prevent documents from being sent to inappropriate destinations.
Results
The Controlling Department where Workshare Professional is deployed is protected from potentially harmful metadata, and overall the manual processes previously employed in the document management cycle have been vastly reduced resulting in considerably higher productivity.
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"The productivity savings speak for themselves and
our clients are happy because it helps their documents
to be delivered accurately and quickly."
Chris White, IT Director |
Workshare and Ashurst
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Challenge
Ashurst identified version management, document corruption, and document security as issues that compromised the integrity of their documents. In order to guarantee a high
standard of client service they needed to address the challenges in order to improve the integrity of their documents.
Solution
Workshare was introduced to 1,500 employees worldwide. The software has benefited
every document user, prevented document corruption and reduced document duplication resulting in improved storage redundancy.
Results
The ability to deliver complex documents and speed up document review cycles has paid
clear dividends on the initial investment. And by eliminating security risks and driving
improvements in document production workflow Ashurst is able to provide better client service.
