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“We believe that the combination of Workshare and Microsoft means we are setting the benchmark for the way information is managed, controlled and protected within law firms.
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Jan Durant, Director of IT, Lewis Silkin LLP |
Workshare and Lewis Silkin LLP
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Challenge
Lewis Silkin decided to move from its incumbent, more expensive document management system and standardize on Microsoft SharePoint. However, it recognised the need to complement it with more robust and tightly integrated document control and security from Workshare.
Solution
Workshare Protect and Professional with Microsoft SharePoint and Outlook
Key Benefits
- Tight integration between Microsoft and Workshare
- Consolidation of additional solutions due to the additional functionality within SharePoint and Workshare
Professional and Protect
- Workshare and Microsoft enables document management for SharePoint
- Upgrade from Deltaview to Professional to maximise benefits of SharePoint
- Tighter security of SharePoint and Office through integration with Workshare
- Enhanced document control, Word to PDF and PDF to Word conversion, security of documents and emails
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“Through our legal team we recognised the importance of efficient document comparison and collaboration. We wanted to deploy an organisation wide, easy-to-use solution that extended the functionality of our document management system. Workshare Compare Service easily integrates with our Livelink system, ensures compliance and streamlines our document review processes, making it the obvious choice.”
Alan Lee,
IT Manager, Tullow Oil |
Workshare and Tullow Oil
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Challenge
To bring together disparate workers from all over the world, and help them to collaborate effectively, using one system that extended the functionality of its Livelink document management system. Some departments also needed the ability to easily compare and contrast complex documents such as contracts and license agreements.
Solution
Workshare Compare Service
Results
Deploying the solution has seen Tullow Oil vastly improve productivity and streamline its document review processes. The technology helps Tullow Oil to create a comprehensive audit trail and comply not just with internal security policies but also industry regulation, ensuring documents can be sent out quickly without fear of breaching legislation.
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"Workshare has been used here for years now and is totally ingrained in our working process. For a lawyer's office like ours, Workshare is really indispensable!"
Willem Verloop, manager ICT, Houthoff Buruma |
Workshare and Houthoff Buruma
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Challenge
Within Houthoff Buruma many documents circulate. Besides that, the firm exchanges a large amount of information with third parties - like clients or other firms. Usually it concerns a recommendation or contract, in connection with takeovers or share transactions. It is important that the case can be handled quickly because delays can have major financial consequences. However, checking the changes of a document in Microsoft Word after it had been to a client was very time-consuming.
Solution
Workshare streamlines the document review process. At a glance it is clear which document version is at hand and which changes have been made. It takes less time for a document to reach the status of final version, so takeovers or transactions are no longer delayed. Moreover, Workshare protects organizations from involuntarily sending out sensitive information when e-mailing documents to third parties.
Results
Workshare makes efficiency, accuracy and compliance possible.
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"We had no doubt about the upgrade to Workshare Professional. DeltaView gives that much satisfaction and is so much integrated into our daily activities that we didn't even consider any other solution."
Andr van de Water, Manager ICT Department, Van Doorne |
Workshare and Van Doorne
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Challenge
Van Doorne was confronted with certain limitations within the Microsoft Office suite. It could not be assured that changes and corrections in a document were presented as they wanted. Moreover, it was difficult to gain a clear view of an adjusted document, so that it took Van Doorne a lot of time to process the changes.
Solution
Van Doorne will upgrade to Workshare Professional - the most recent Workshare product suite that also contains Workshare Protect. "That offers us even more advantages, like easy PDF creation - with only one mouse click - and the possibility to work together on the same document with different practice groups. Workshare Protect also ensures that confidential data, like document properties and changes, are removed when sending documents to third parties.
Results
The Van Doorne staff can compare documents quickly, accurately and reliably and verify the content. Van Doorne has a fast and reliable way to navigate through two documents simultaneously while checking for revisions. In no time it is clear which changes have been made by whom.
