File comparison, sharing and security for Accountants

Square one - What does an Accountant do?

Before writing this blog, I wanted to see what happened if you asked Google the question – What does an Accountant do? It seemed the natural place to start, i.e. with the audience, rather than who Workshare are and what we do. When you have clients in highly regulated markets, you may think you know, or assume you know their raison d'être, but it’s always good to go back to square one and check. Right?

So, what did Google say?

The first result returned was the allbusinessschools.com, which says: “The primary task of accountants is to prepare and examine financial records. They make sure records are accurate and taxes are paid properly and on time. Accountants and auditors perform overviews of the financial operations of a business to help it run efficiently. They also provide the same services to individuals, helping them create plans of action for improved financial well-being.”

Well, Hi! We’re Workshare - the high stakes document company. And, if the stakes aren’t high in relation to the documents an Accountant handles, then I don’t know what.

What’s a high stakes document?

High stakes documents are what Accountants fill with their time and knowledge. They carry your clients’ data and your reputation in them. They are the financial record’s that need to be 100% accurate. They are the audit reports that need to be absolutely perfect. To craft and finalise these documents, secure collaboration is needed that that involves several key steps...

File Comparison

When you’re working on accounts, financial records and audit reports, change matters. You can’t afford to miss a thing in critical documents that are shared and reviewed with other people. It’s not enough to “track changes”, you must be able to identify everything that’s altered between the different iterations of a file. After all, each change has implications for the outcome of a document, which individuals then have to take responsibility for, whether legal or financial.

File Sharing

On its journey to completion, a document goes through several iterations until it reaches the perfect final version. This means that sharing can’t just be storage i.e. checking in and checking out documents. Instead, people need to be able to collaborate on documents - provide comments on a file and run comparisons to see what’s changed - that's the purpose of sharing. People need to be able to move a file through a review process quickly, while maintaining an archive of every iteration, so nothing is ever lost or overwritten - that's real sharing.

File Security

As documents are prepared and move between different parties they acquire metadata, which can have power in the wrong hands, and which can prove just plain embarrassing. This might be tracked changes that haven’t been removed, or it might be authorship information that you don’t want to share. As well as cleaning your high stakes documents of sensitive metadata before they’re shared, you may also want to ensure confidential and sensitive content are subject to your firm’s security policies, all of which can be automatically be applied using the right software.

Results (ac)count…sorry

If your primary task is to prepare and examine financial records; perform overviews of the financial operations of a business; and help individuals create plans to improve their financial well-being. Our primary task is to support you in reviewing, sharing and securing these high stakes documents through every stage of their development, until they are 100% accurate and perfect.

Workshare’s innovative and intelligent platform empowers business services professionals to compare, protect and share their high stakes documents on any device. Content owners can accurately track and compare amendments made by all contributors. While businesses have secure ways to work collaboratively and control the process of constant change.

For more information visit www.workshare.com or follow @Workshare on Twitter – we’d love that.