Workshare takes a comprehensive, robust approach to securing your files against potential risks and threats to provide the strongest possible foundation for compliance.
to suit your needs
Controlled access & authorization
You have complete control over authorization and who accesses your company content, giving you the confidence to share valuable information. Security configuration is easy to handle, ensuring only the right people have access to your files. And, access permission, time limits or download rights can be set by individuals at folder and file level.
Activity logs for essential insight
Get insight into who is accessing your content by tracking user activity and their device usage. A detailed activity log shows all sharing action, including who has accessed content and from what device. This helps you comply with legal mandates and any sector-specific requirements.
Access to Workshare is via an authenticated user account. Corporate logins and passwords are under the control of the admin and can be integrated with Active Director or LDAP. Workshare encrypts and protects your data when in transit (as well as at rest) with RC4-128 Secure Sockets Layer (SSL) technology (and 256 AES encryption at rest). All files in Workshare are stored in a proprietary, binary-fragmented format rather than the original format. This means that less are unintelligible except to users and guests who have gained authenticated access through Workshare.
Data storage to suit your needs
Different customers have different requirements around how and where their data is stored. Choose a geographic location from our selected, highly secure data centers, or leverage your own on premises data store for a hybrid model.
World class data protection for complete confidence
With the hybrid deployment option, you own the certificate and controls for encryption – another added layer of security for highly sensitive content. You can manage all document access rights and permissions, integrated with Active Directory and LDAP with single sign-on (SSO) for complete confidence.
Workshare protects all data using 256-bit AES encryption which is designed to be strong enough to handle even the most adversarial attacks. Strategically separated, geographically remote data centers prevent data destruction under catastrophic scenarios — and speeds data recovery in the instance of a disaster through real-time replication, multiple connections, and alternative power supplies.
Controlled personnel and processes
All Workshare personnel and all our data center partner personnel are screened and bound by strict confidentiality agreements, reference and background checks (where applicable). Security-related fixes on the infrastructure are automatically guaranteed by our data center partners to an SLA.
All internally-developed code is checked against the a 3rd-party vulnerability list and a 3rd party professional intrusion test certification performed on a regular basis – we are so sure of our security that we allow our customers to run their own security tests.
Our current certifications:
- Workshare online platform has held a ISO 27000-1 certification since (date)
- Members of the Cloud Security Alliance
Workshare data center partners’ certifications include but are not limited to the following:
(list AWS and Azure)
- ISO 27001 Information Security Management System (ISMS)
- SAS70 Type II audited/ certified
North American partners are also Federal Information Processing Standard (FIPS) and healthcare-applications compliant with HIPAA’s Security and Privacy Rules.