Case Studies

Gide Loyrette Nouel

1449666025
Business Profile

INDUSTRY

Legal

THE CHALLENGE

To ensure the accuracy and security of a large volume of documents across multiple locations

THE SOLUTION

Workshare Professional

KEY BENEFITS

Multiple-document review management Fully integrated PDF generation Seamless integration with document management system Hidden metadata removal

Company

Building from a premier position in France into a powerful, independent international law firm, Gide Loyrette Nouel operates out of 18 offices around the world. With more than 550 lawyers, including 89 partners, and legal consultants drawn from over 30 nationalities, the firm offers some of the most respected specialists in each of the various sectors of national and international finance and business law. For more than 80 years, Gide Loyrette Nouel has been offering legal advice and assistance across a broad spectrum of legal disciplines to businesses, public and private sector institutions and governments.

User Profile

Gide Loyretter Nouel has over 850 users across all 18 worldwide offices. Initially, Workshare Professional was implemented in the New York and London offices before implementing it more widely across the network as a whole.

The Challenge

Gide Loyrette Nouel has been offering legal advice and assistance across a broad spectrum of legal disciplines to businesses, public and private sector institutions and governments. In doing so they receive, handle, treat and manage very large volumes of documents that are continually amended, transferred to multiple locations and consolidated into a single final copy that takes into account comments and recommendations made by numerous co-workers and clients. This process highlighted the limits of their system in terms of loss of time having to enter and exit different applications, manually identifying modifications from different collaborators and integrating them one-by-one into a final document.

The Workshare Solution

Gide Loyrette Nouel valued Workshare as the market leader in document integrity, specifically when responding to the specific needs of document-intensive industries such as large law firms. The decision to implement Workshare Professional was fuelled by the need for multiple document comparison and review tools and better security assured by the software.

“As a historical user of DeltaView, we were extremely satisfied but needed the range of functionalities to grow in line with our business activity,” indicated Patrick Chauvin, CIO at Gide Loyrette Nouel. “The number of documents to be reviewed, approved and compiled has grown extensively, and Workshare Professional provides us with additional time-saving capabilities in a single application.”

One example of the benefits of this fully integrated product is the PDF generator. “Even though many companies use the standard PDF product from Adobe, Workshare manages to produce PDF documents of equal quality when compared with an Adobe product,” Chauvin highlighted. “Adobe’s solution addresses a different spectrum of needs and is a complementary tool for our firm. Workshare Professional really is a simple and easy PDF generator on top of all its other business process benefits.”

Being a law firm built on ethics, credibility and client trust, Gide Loyrette Nouel understood the necessity and importance of document integrity and security. Workshare Professional removes all metadata attached to a document before it is sent and identifies high-risk documents that are being emailed outside the organization.

Chauvin concluded, “Workshare Professional is so efficient and intuitive when it comes to document integrity and cleansing that we have full confidence in its capabilities and entrust it with keeping our most valuable asset intact: our credibility.” 

The Benefits

Workshare Professional enables business-critical documents to be checked quickly and accurately, and different document versions to be easily shared across email servers, portals and document repositories. Workshare Professional secures the flow of documents, eliminates information risks and, furthermore, offers policy-based PDF conversion on demand and metadata management. Workshare Professional is the only solution, which offers secure, accurate and policy-based document creation and sharing throughout the entire lifecycle of a document.