Document Comparison

What Is Document Comparison?

Document comparison is the process of identifying changes between two versions of the same document – the original document and a modified version. In the legal sector, document comparison is a part of the daily routine; a frequent and important task, where the smallest change gone unnoticed can have a significant impact.

What is Document Comparison Software

Document comparison software allows you to compare two document versions and quickly identify the differences between them. Document comparison tools enable you to accurately compare complex Microsoft Word documents (DOC/DOCX files), RTF files and PDF files. Projects can run more smoothly, review cycles are shortened so you can get more done in less time, and comparison becomes a generally much less stressful experience. Integration with email services, such as Outlook, also allows you to compare email attachments as you receive them.

Desktop document comparison tools produce a comparison document that displays all changes identified in one view, being able to navigate between the changes with ease. Some comparison tools provide a solution to enable document comparison online and on mobile devices so you can compare on the go!

The technical integrity and style of the document is preserved after comparisons – preventing your document from becoming corrupt or inadvertently incorporating foreign formatting or style. This ensures higher document quality and increased productivity, so everything runs smoothly.

How to Compare two Documents

You can compare two versions of a document accurately with document comparison software. You can specify the version against which you want to compare the current document within the tool, a DMS/CRM or locally. Once the comparison is complete, the results are clearly displayed in a new comparison document. You may have the ability to choose how this document is displayed. For example, you may choose to show deleted text in red with a strike through. Moving between alterations in the comparison document scrolls to the change and highlights it in both in the comparison document and the original document.

What Is Online Document Comparison?

Online document comparison is the process of identifying the differences between two versions of the same document using a web tool. Workshare offers online document comparison capabilities to make manual document comparison redundant, and increase the speed and efficiency of review cycles, making for a more productive workplace overall.

What Are Online Document Management Tools?

Online document management tools enable you to keep all your documents in one central space online, rather than being scattered across several shared drives, email chains and USB sticks. Thus, documents are generally more organized and accessible by those who need them. Workshare provides a secure online document management solution that enables documents to be stored, shared and compared online.

How Can I Compare Documents Online?

You can compare two documents online quickly and securely with Workshare. The Version History tab displays a list of the different document versions along with details of who added each version and when. You can then choose the two versions that you want to compare from this list. A comparison document is generated to show the differences between the selected versions. Any comments made on the comparison, can be saved and viewed from the Version History. Simple!