New managed file transfer (MFT) feature extends document security for Workshare Professional and Protect users and enhances controlled collaboration

5 FEBRUARY 2013, LONDON, UK – Workshare, a leading provider of secure enterprise collaboration applications, today launched the managed file transfer (MFT) feature for Workshare Professional 7 and Workshare Protect 7. The new feature allows users to share large and sensitive documents directly from Microsoft Outlook by pushing them to the Workshare platform and sending recipients a secure link.

Workshare Professional and Protect further secures sent files by, when necessary, removing metadata or converting the files to a PDF before pushing them to the platform – all from Outlook. Users can also set policies and permissions based on the sensitivity of the document. These include access notifications, preventing recipients from forwarding the link or document, preventing downloading printing, or specifying an expiration date for the file after which access is denied. All transfers are protected by RC4 128-bit/SSL 256 AES encryption and all recipients are authenticated before access is granted unless specified by the sender.

In addition to providing enhanced security for content, the Workshare MFT feature allows users to reduce email storage costs and ensure attachments are stored in one central repository. Workshare’s MFT feature also supports email filing policies as it maintains a record of files in the Sent Items folder. This feature builds on Workshare’s reputation of providing secure collaboration tools to 98 percent of Am Law 200 and 67 percent of Fortune 1000 companies.

“This is a first-of-its-kind managed file transfer feature that includes metadata removal and policy enforcement to prevent employees sharing sensitive data and documents inadvertently,” said Anthony Foy, Workshare CEO. “Ensuring adherence to compliance, transparency and other legislative mandates are of the utmost concern to enterprises. Workshare’s MFT feature alleviates those concerns, providing a complete audit trail for every file sent, including versions and all document-related communications.”