Professional 8

Workshare
Professional.

Workshare Professional 8 is a packaged solution that combines market-leading document comparison software with metadata removal and enterprise-grade file sharing capabilities. Delivering a controlled way of comparing and sharing high-value documents, Workshare Professional 8 meets the stringent security needs of semi- and highly regulated industries.

DOCUMENT COMPARISON

With input often required from multiple parties, document review cycles can be a bottleneck in the document production lifecycle. Workshare Professional 8 takes the pain out of the process. Users can manage multiple versions of documents seamlessly to speed up the review cycle and ensure the highest level of accuracy.

  • View all changes within a document, whether it’s to text, tables, or diagrams/images within Word or PDF files
  • See document changes in one simple view for faster navigation and review cycles
  • Compare documents directly from a DMS or ECM system, including SharePoint, HP Worksite, OpenText, and Documentum
Prof-compare
X

For The User

The Benefits

  • Only the most relevant changes are displayed
  • Edits are categorized making it easier to see what’s changed
  • Modified versions of attachments are highlighted via email and can be compared directly from Outlook

X

For the IT Pro

The Benefits

  • Simple deployment on Windows desktop environment
  • Integrates with DMS and ECM systems to leverage existing legacy investment

User Benefits IT Benefits

METADATA REMOVAL

Business documents often contain more information than is visible. Sensitive data, otherwise known as metadata, can be hidden within documents and inadvertently shared by users. Metadata can include track changes and comments in Word, or hidden cells in Excel. Disclosure of such information has the potential to damage an organizations reputation, or result in costly data breaches. Workshare Professional 8 mitigates this risk by identifying metadata within documents and ensuring only the information users intend to share, is shared.

  • Automatic alert of metadata within documents sent via Outlook
  • Options to remove metadata, convert file to PDF or replace attachment with a secure link
  • Set access restrictions to content, including expiry dates and password-protected PDF files
Prof-metadata
X

For The User

The Benefits

  • Clean metadata easily with no disruption to workflow
  • View what the recipient will see, before documents are sent

X

For the IT Pro

The Benefits

  • Manage metadata risk by setting up corporate-wide, location- or department-specific policies
  • Increase visibility and control over content being shared externally
  • Gain valuable insight into sharing behavior to shape and refine security policies

User Benefits IT Benefits

SECURE FILE TRANSFER

Secure file transfer capabilities within Workshare Professional 8 provide a way for users to share files that are either too large or too sensitive to send via email. Applying the necessary levels of security required by semi- and highly regulated organizations, Workshare Professional 8 transforms email attachments into secure encrypted links, making the content available in a controlled environment.

  • Send large files or highly sensitive documents as encrypted links to avoid email size restrictions and for greater security
  • Content available in a secure online environment
  • No need for recipients to download additional software
Prof-sft
X

For The User

The Benefits

  • No more worries about file size limits
  • Feel safe when sending even your most sensitive documents

X

For the IT Pro

The Benefits

  • Gain control of how content is accessed by setting user access rights and expiry dates 
  • Keep files safe at all times with end-to-end encryption both at rest and in transit
  • Easy, secure management of user accounts through integration with Active Directory and Lightweight Directory Access Protocol (LDAP)

User Benefits IT Benefits

FILE SYNC ACROSS DEVICES

Providing a secure alternative to consumer-grade applications, Workshare Professional 8 lets users store and sync their files across their devices so they are quickly available wherever they are. Workshare teams an exceptional mobile productivity experience that users want, with the enterprise-grade security IT groups need.

  • Drag and drop a file into Workshare Professional 8 to sync it across devices
  • New versions uploaded to Workshare are automatically available to everyone they are shared with
  • Content authentication restrictions can be set to control how the file is used, shared, and downloaded
Prof-sync
X

For The User

The Benefits

  • Always have access to the latest version of documents, from any device
  • Continue to be productive when out of the office, even when offline
  • Instant updates keep everyone in the loop when changes are made

X

For the IT Pro

The Benefits

  • Remove the use of unsanctioned apps and give users a secure environment for accessing, sharing, and syncing files across mobile devices
  • Gain full visibility into how content is shared, with whom, and on what device
  • Have complete control over who accesses corporate files, including external parties

User Benefits IT Benefits

Technical Specifications

Datasheets
System Requirements
MINIMUM SYSTEM REQUIREMENTS
  • Intel Pentium 4 3.2GHz processor
  • 1.5GB RAM
  • 1GB free disk space
RECOMMENDED SYSTEM REQUIREMENTS
  • Intel Core 2 DUO @ 2.2GHz
  • AMD Athlon 64 X2 4400+
  • 2GB RAM
  • 2GB free disk space
CERTIFIED ENVIRONMENTS

Workshare Professional 8 has been tested and certified in a number of environments. If your environment is not included in the following list, it may still be a compatible environment. Contact Workshare Customer Support (support@workshare.com) for any help.

For details of which environments previous versions of Workshare Professional, Workshare Compare and Workshare Protect were certified against, refer to previous versions release notes on the Knowledge Base. Note: Unless otherwise stated, all environments are the English version with the en-us language set.

OPERATING SYSTEM:
  • Microsoft Windows 8 (32 bit and 64 bit) + Japanese
  • Microsoft Windows 8.1 (32 bit and 64 bit) + Japanese
  • Microsoft Windows 7 SP1 (32 bit and 64 bit) + Chinese Simplified & French
  • Microsoft Windows 7 (32 bit and 64 bit) – default UAC

Note: Windows XP and Windows Vista are not supported in this release.

CITRIX:
  • Citrix XenApp 6.5
  • Citrix XenDesktop 5.6

When running on the following:

  • Microsoft Windows R2 Server 2008 SP1 (64 bit)

Note: Check with your Citrix vendor about which Windows operating system supports your version of Citrix.

MICROSOFT OFFICE SYSTEM:
  • Microsoft Office 2013 (32-bit) + Japanese
  • Microsoft Office 2010 SP2 (32-bit)
  • Microsoft Office 2010 SP1 (32-bit) + Chinese Simplified & French
  • Microsoft Office 2007 SP3 (32-bit)
EMAIL SYSTEM:
  • Microsoft Outlook 2013 (32-bit) + Japanese
  • Microsoft Outlook 2010 SP2 (32-bit)
  • Microsoft Outlook 2010 SP1 (32-bit) + Chinese Simplified & French
  • Microsoft Outlook 2007 SP3 (32-bit)
  • IBM Lotus Notes 8.5.3 FP3

Note: Interactive Protect and the Secure File Transfer feature of Workshare Protect is not supported in a Lotus Notes environment.

DMS INTEGRATION (WORKSHARE PROFESSIONAL AND WORKSHARE COMPARE ONLY):

Note: Check with your DMS vendor about which Windows operating system supports your DMS.

SHAREPOINT:
  • Microsoft SharePoint 2013
  • Microsoft SharePoint 2010
  • Microsoft SharePoint Server 2007
NETDOCUMENTS

Note: The NetDocuments integration requires that Microsoft Internet Explorer is installed (the NetDocuments login screen is displayed in an IE iframe) although it does not have to be the default browser.

AUTONOMY IMANAGE:
  • FileSite 8.5 SP3 Update 5
  • DeskSite 9.0 Update 4 (+EMM)
  • DeskSite 8.5 SP3 Update 5
  • FileSite 9.0 Update 4 (+EMM)
OPEN TEXT:
  • eDOCS DM 5.3.0 COM only (Patch 5)
  • eDOCS DM 5.3.1 COM only (Patch 4)
  • eDOCS DM 5.3.1 COM only (Patch 5)
WORLDDOX GX3

Workshare will endeavor to support future service packs of certified environments.

Workshare Professional 8 - Data Sheet

Workshare Professional 8 meets legal and highly regulated industry's need for accuracy, security, and efficiency in their work while collaborating inside and outside the corporate firewall.

DOWNLOAD HERE

Workshare Professional 8 - Tech Brief

Intellectual property is a company’s most valuable asset. Using inadequate technology to share files poses a number of security risks and can put a company’s reputation at stake.

DOWNLOAD HERE

Workshare Interactive Protect - Technical Brief

With Workshare Interactive Protect, all hidden data in email attachments – including track changes and comments left in documents – is highlighted for users.

DOWNLOAD HERE

Buy
Direct

Contact Sales to discuss your requirements

Request
a demo

Speak to us for a product walkthrough now

Workshare
Professional 8

Free Trial

Companies who use Workshare

Sony BMG Time Warner Cable Viacom Walt Disney American Express Barclays KFW Barnardos BBC