Professional 9

Workshare
Professional.

Delivering a controlled way of comparing and sharing high-value documents, Workshare Professional 9 is designed to meet the needs of semi- and highly regulated industries.

Upgrade to Workshare Professional 9 today.

DOCUMENT COMPARISON

With input often required from multiple parties, document review cycles can be a bottleneck in the document production lifecycle. Workshare Professional 9 takes the pain out of the process. Users can manage multiple versions of documents seamlessly to speed up the review cycle and ensure the highest level of accuracy.

  • View all changes within a document, whether it’s to text, tables, or diagrams/images within Word or PDF files
  • See document changes in one simple view for faster navigation and review cycles
  • Compare documents directly from a DMS or ECM system, including SharePoint, HP Worksite, OpenText, and Documentum
  • Apply agreed changes directly in the DeltaView Redline, without shifting between applications
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For The User

The Benefits

  • Only the most relevant changes are displayed
  • Edits are categorized making it easier to see what’s changed
  • Modified versions of attachments are highlighted via email and can be compared directly from Outlook

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For the IT Pro

The Benefits

  • Simple deployment on Windows desktop environment
  • Integrates with DMS and ECM systems to leverage existing legacy investment

User Benefits IT Benefits

METADATA REMOVAL

Business documents often contain more information than is visible. Sensitive data, otherwise known as metadata, can be hidden within documents and inadvertently shared by users. Metadata can include track changes and comments in Word, or hidden cells in Excel. Workshare Professional 9 mitigates risk by identifying metadata within documents and ensuring only the information users intend to share, is shared.

  • Automatic alert of metadata within documents sent via Outlook
  • Options to remove metadata, convert file to PDF or replace attachment with a secure link
  • Set access restrictions to content, including expiry dates and password-protected PDF files
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For The User

The Benefits

  • Clean metadata easily with no disruption to workflow
  • View what the recipient will see, before documents are sent

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For the IT Pro

The Benefits

  • Manage metadata risk by setting up corporate-wide, location- or department-specific policies
  • Increase visibility and control over content being shared externally
  • Gain valuable insight into sharing behavior to shape and refine security policies

User Benefits IT Benefits

SHARE AND SYNC

Share high-value content as secure online links and provide recipients with review features that progress documents faster.

  • Share large files as secure links directly from Outlook or Microsoft Office
  • Keep control of documents with authenticated access to, and permissions over content
  • Enable online commenting to replace complex email exchanges
  • Provide recipients with controlled access to content from any device
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For The User

The Benefits

  • Share documents regardless of file size - no need to resort to FTP
  • Access documents from anywhere
  • Share for review and provide reviewers with commenting and file comparison capabilities

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For the IT Pro

The Benefits

  • Eliminate unsanctioned apps and gives users a secure environment for accessing, sharing, and syncing documents
  • Set up corporate-wide policies that automatically convert large files to encrypted links or a password protected PDF

User Benefits IT Benefits

Collaborative Authoring

During review cycles managing changes and controlling versions, while maintaining the integrity of documents, is a challenge. Workshare Professional replaces unnecessary noise and complexity with a clear, streamlined review process that allows users to understand, discuss and implement changes better, evolving document versions faster.

  • Get an Automatic Change Notification when changes have been made to attachments received by email after a review
  • Apply agreed changes directly in the DeltaView Redline for faster and more streamlined review cycles
  • Share to Workshare Connect directly from Microsoft Word or Compare for anytime, anywhere access
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For The User

The Benefits

  • See real-time review activity and comments from reviewers online directly in Microsoft Office
  • Maintain document ownership, version control and integrity
  • Create a centralized view of files, comments and changes to keep everyone up to date throughout the review process

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For the IT Pro

The Benefits

  • Eliminate document corruption and integrity issues
  • Gain full visibility into how content is shared, with whom, and on what device
  • Maintain complete control over who - including external parties – has access to corporate data

User Benefits IT Benefits

CONNECT WITH DMS

With multiple repositories and methods of sharing files, document owners risk version control issues and information overload. Workshare Professional ties together document sources and the workflow users are familiar with, with tools to increase the efficiency of reviews and comply with document management processes - all under the control of the document owner.

  • Tight integration with iManage, OpenText and other popular ECM/DMS solutions
  • Two-way sync whenever a new version is added to either the DMS or Workshare Connect
  • Sync full activity logs back to DMS to provide full visibility over the documents while living in Workshare Connect
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For The User

The Benefits

  • Access content held in the DMS or ECM system seamlessly from any desktop or mobile device
  • Keep track of file versions when reviewing inside and outside of the organization
  • Control changes and accurately capture edits from all reviewers before checking back in

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For the IT Pro

The Benefits

  • Fully control access to files within the ECM or DMS without exposing internal systems to external users
  • Leverage existing IT investments to enable new collaborative opportunities
  • Keep track of file versions being shared with external parties
  • Meet compliance regulations by importing the full audit history of files activity

User Benefits IT Benefits

Technical Specifications

Datasheets
System Requirements
MINIMUM SYSTEM REQUIREMENTS
  • Intel Pentium 4 3.2GHz processor
  • 1.5GB RAM
  • 1GB free disk space
RECOMMENDED SYSTEM REQUIREMENTS
  • Intel Core 2 DUO @ 2.2GHz
  • AMD Athlon 64 X2 4400+
  • 2GB RAM
  • 2GB free disk space
CERTIFIED ENVIRONMENTS

Workshare Professional/Compare/Protect 9 have been tested and certified in a number of environments. If your environment is not included in the following list, it may still be a compatible environment. Contact Workshare Customer Support (support@workshare.com ) for any help.


For details of which environments previous versions of Workshare Professional/Compare/Protect were certified against, refer to previous versions of release notes on the knowledge base. Note: Unless otherwise stated, all environments are the English version with the en-us language set.

OPERATING SYSTEM:
  • Microsoft Windows 7 SP1 (32 bit and 64 bit)
CITRIX:
  • With Microsoft Windows R2 Server 2012 (64 bit)
    • Citrix XenApp 7.5
    • Citrix XenDesktop 7.5
  • With Microsoft Windows R2 Server 2008 SP1 (64 bit)
    • Citrix XenApp 6.5
    • Citrix XenDesktop 6.5
    • Citrix XenDesktop 5.6

Note: Check with your Citrix vendor about which Windows operating system supports your version of Citrix.

MICROSOFT OFFICE SYSTEM:
  • Microsoft Office 2013 SP1 (32-bit)
  • Microsoft Office 2013 (32-bit)
  • Microsoft Office 2010 SP2 (32-bit)
  • Microsoft Office 2007 SP3 (32-bit)
EMAIL SYSTEM:
  • Microsoft Outlook 2013 SP1 (32-bit)
  • Microsoft Outlook 2013 (32-bit)
  • Microsoft Outlook 2010 SP2 (32-bit)
  • Microsoft Outlook 2007 SP3 (32-bit)
  • IBM Lotus Notes 9.0
  • IBM Lotus Notes 9.0.1

Note:Interactive Protect and the replace email attachment with link feature of Workshare Protect is not supported in a Lotus Notes environment.

DMS Integration:

Note: Interactive Protect and the replace email attachment with link feature of Workshare Protect is not supported in a Lotus Notes environment.

NETDOCUMENTS

Note: The NetDocuments integration requires that Microsoft Internet Explorer is installed (the NetDocuments login screen is displayed in an IE iframe) although it does not have to be the default browser.

AUTONOMY IMANAGE:
  • FileSite 9.0 Update 4 (+ EMM)
  • FileSite 9.0 Update 5 (+ EMM)
  • DeskSite 9.0 Update 4 (+ EMM)
  • DeskSite 8.5 SP3 Update 6
OPEN TEXT:
  • eDOCS DM 5.3 COM only (Patch 5 Rollup 4 & 5)
  • eDOCS DM 5.3.1 COM only (Patch 5)
WORLDDOX GX3

Note: Workshare recommends WBGX Version ID: 6EB.688.D48 (Mar 28 2014) 11.0 or later.


Workshare will endeavor to support future service packs of certified environments.

Workshare Professional 9 - Data Sheet

Professional 9 enhances multi-party collaboration so that users can work at the pace demanded by their organization, with the precision required by their profession

DOWNLOAD HERE

Workshare Professional 9 - Tech Brief

Workshare Professional combines world-leading comparison and metadata scrubbing features to remove hidden and sensitive data from attachments in one, simple, desktop product

DOWNLOAD HERE

Office 365 Integration - Data Sheet

Workshare has partnered with Microsoft to bring industry-leading comparison and metadata removal capabilities to Office 365 users. With this integration, users can now access, compare, and securely share files from anywhere, on any device.

DOWNLOAD HERE

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Companies who use Workshare

Sony BMG Time Warner Cable Viacom British Broadcasting Corporation American Express Barclays KFW Barnardos BBC